Seattle Project Coordinator & Admin Specialist

Seneca Group; Seattle (WA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Disability Insurance

Employee Assistance Program

Job summary

Seneca Group, a Cumming Group affiliate, seeks a Project Administrative Assistant / Project Coordinator based in Seattle, WA. You will provide essential administrative and operational support to project teams, manage contracts, invoices, cost tracking, scheduling, meeting notes, and project documentation while collaborating with project managers and vendors.

You will handle calendar management, travel coordination, event registrations, and light IT support, ensuring accurate records and timely

Qualifications

• Minimum 3 years of experience in project coordination or project administration.
• Professional demeanor and client-focused approach.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional teams.

Responsibilities

• Support multiple internal project teams in administrative tasks to deliver high-quality results.
• Review and process invoices, purchase orders, and other financial documents with accuracy.
• Assist with contracts: peer review, submittal tracking, and file maintenance.
• Maintain project cost reports and vendor accruals; perform light accounting tasks.
• Support calendar coordination, meeting scheduling, and document management.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Team collaboration

Education

College degree preferred

Tools

Bluebeam

Adobe Acrobat

SharePoint

Job description

Seneca Group, a Cumming Group affiliate, seeks a Project Administrative Assistant / Project Coordinator based in Seattle, WA. You will provide essential administrative and operational support to project teams, manage contracts, invoices, cost tracking, scheduling, meeting notes, and project documentation while collaborating with project managers and vendors.

You will handle calendar management, travel coordination, event registrations, and light IT support, ensuring accurate records and timely