Seattle Executive Assistant & Office Operations Lead

Work In Biotech; Seattle (WA); On-site; USD 70,000 - 110,000; Full time

Job summary

Frazier-backed biotech (stealth mode) seeks an Executive Assistant & Office Manager to orchestrate the daily rhythm of a fast-moving startup in Seattle. You will manage multi-leader calendars, coordinate leadership, board, investor, and team meetings, and handle travel logistics and expense reports with discretion.

You will also oversee CDA/contract workflows, vendor onboarding, and office operations, ensuring processes scale as the company grows.

Qualifications

• BA/BS or equivalent practical experience with 5+ years in executive assistance or office management.
• Proven experience supporting multiple senior executives and managing high-volume calendars.
• Experience with contracting workflows, purchase orders, invoices, and vendor onboarding.

Responsibilities

• Strategically manage complex calendars for multiple leadership team members and coordinate internal/external meetings.
• Arrange domestic and international travel for leaders with clear itineraries and expense processing.
• Administer CDA and contract workflows using approved templates and track renewals.
• Maintain organized vendor and finance records and support onboarding with external partners.
• Provide administrative support for company events and cross-functional projects.

Skills

Executive support

Calendar management

Communication

Attention to detail

Education

BA/BS or equivalent

Tools

Microsoft 365 Suite

Job description

Frazier-backed biotech (stealth mode) seeks an Executive Assistant & Office Manager to orchestrate the daily rhythm of a fast-moving startup in Seattle. You will manage multi-leader calendars, coordinate leadership, board, investor, and team meetings, and handle travel logistics and expense reports with discretion.

You will also oversee CDA/contract workflows, vendor onboarding, and office operations, ensuring processes scale as the company grows.