Executive Assistant

Frazier Healthcare Partners; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

17 days paid time off

Discretionary bonuses

Job summary

A prominent private equity firm is seeking an experienced Executive Assistant in Seattle, WA. This role involves managing high-level administrative tasks, complex travel planning, and supporting C-level executives. Candidates should have over 6 years of experience and proficiency in Microsoft Office. The salary ranges from $90,000 to $120,000 with additional performance-based bonuses. The position offers benefits including medical coverage, a 401(k) plan, and paid time off.

Qualifications

• 6+ years’ Executive Assistant experience with C-level executives.
• Exceptional organizational and communication skills required.
• Proactive and detail-oriented with multitasking capabilities.

Responsibilities

• Manage and maintain all aspects of calendars.
• Plan and organize complex travel arrangements.
• Oversee all onsite meeting logistics.
• Conduct monthly credit card reconciliation.
• Provide backup administrative support when needed.

Skills

Executive Assistant experience

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Multitasking ability

Education

Bachelor's degree or equivalent experience

Job description

Founded in 1991, Frazier Healthcare Partners is a private equity firm focused exclusively on the healthcare industry. Since its inception, Frazier has raised over $11 billion of capital for private funds and co-investment opportunities and has invested in more than 200 companies over 34 years. Frazier has a philosophy of partnering with strong management teams while leveraging its internal operating resources and network to build exceptional companies.

Frazier is headquartered in Seattle, WA, with an office in New York City, and invests broadly across the U.S., Canada, and Europe. For more information about Frazier, visit www.frazierhealthcare.com/home.

Objectives

We are looking for an experienced Executive Assistant to join our team. You'll handle high-level administrative tasks, coordinate with the admin team, and ensure smooth communication and follow-through on key decisions.

Duties & Responsibilities

• Manage and maintain all aspects of calendars; schedule all calls and meetings, anticipate schedule conflicts, keep the team on time and moving.
• Heavy and complex travel planning.
• Manage all aspects of onsite meetings, including planning from beginning to end of the day events (meals, meetings, materials).
• Monthly credit card reconciliation via Ramp.
• Perform miscellaneous tasks to meet in-office needs, i.e., copying, securing signatures, document handling, etc.
• Event planning. Start to finish, may act as lead or assist.
• Back-up administrative support for other Investment Professionals when necessary.
• Other projects as needed, or as there is interest and opportunity.

Qualifications

• 6+ years’ Executive Assistant experience with C-level executives.
• Proficiency in Microsoft Office Suite; exceptional organizational and communication skills.
• Positive, proactive, and detail-oriented, with the ability to multitask and anticipate needs.
• Bachelor's degree preferred or equivalent experience.

Our firm is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Our firm makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Our firm has different base pay ranges for different work locations within the United States, which allows us to pay employees competitively and consistently in different geographic markets. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, education and relevant experience and skills. Base pay ranges are reviewed and typically updated each year.

At our company, all roles are eligible for additional rewards, including merit increases and a discretionary bonus. These awards are allocated based on individual performance.

All U.S. based employees have access to medical, dental, and vision insurance, a 401(k) plan and company profit share, long-term disability coverage, basic and voluntary life insurance, and wellbeing benefits, among others. Employees accrue 17 days of paid time off (inclusive of sick leave) per calendar year, increasing annually. There are also up to 10 scheduled paid holidays, and a paid holiday office closure the last week of the calendar year.

Salary range is $90,000 to $120,000 plus an annual discretionary bonus.