Seasonal Shuttle & Supply Operations Lead

Allen Marine; Juneau (AK); On-site; USD 25,000 - 34,000; Full time

Job summary

Allen Marine Tours in Juneau, AK seeks a Shuttle & Supply Coordinator to oversee daily transportation coordination, inventory control, and supply distribution for vessel and shore operations. You will supervise a seasonal team, manage schedules, and ensure safety and efficiency across multiple departments.

Responsibilities include training staff, maintaining records, coordinating purchasing, and ensuring timely vendor and vessel support.

Qualifications

• Experience in inventory management, logistics, supply coordination, or related operational functions.
• Demonstrated ability to lead, train, and coordinate employees in a fast-paced environment.
• Strong organizational, time-management, and problem-solving skills.
• Proficiency in Microsoft Office applications and the ability to maintain accurate electronic records.
• Experience handling inventory records, purchasing documentation, or financial reconciliation.
• Ability to develop schedules, prioritize assignments, and adapt to changing operational demands.
• Effective verbal and written communication skills.
• Valid driver's license and driving history meeting company insurance eligibility requirements.
• Ability to safely operate assigned company vehicles, subject to applicable licensing and training requirements.
• Ability to pass a security background check and 4-panel drug test.

Responsibilities

• Provide daily supervision, direction, and operational support to seasonal shuttle and supply team members.
• Coordinate employee schedules, assignments, and staffing coverage based on operational requirements.
• Train employees on inventory procedures, vehicle safety, supply distribution, and company standards.
• Monitor employee performance, provide coaching, and communicate performance concerns to management.
• Ensure team members follow established safety procedures, operational expectations, and company policies.
• Assist management with onboarding, training, and performance evaluations of seasonal employees.
• Oversee purchasing coordination, receiving, inventory control, storage, and distribution of vessel supplies, food and beverage products, and retail merchandise.
• Maintain accurate inventory records, monitor stock levels, and identify replenishment needs.
• Coordinate with Purchasing and Food & Beverage teams to ensure product availability and cost-effective procurement.
• Establish and maintain efficient inventory tracking, requisition, and distribution procedures.
• Conduct regular inventory audits and investigate discrepancies, shortages, or damaged products.
• Prepare periodic inventory reports and end-of-season reconciliation documentation.
• Monitor inventory usage and identify opportunities to reduce waste, control costs, and improve operational efficiency.
• Develop and maintain shuttle schedules to support employee transportation and daily operational needs.
• Coordinate vehicle assignments, driver coverage, and transportation adjustments.
• Monitor vehicle cleanliness, maintenance needs, registration, and operational readiness.
• Ensure required vehicle inspections are completed, and maintenance concerns are promptly reported.
• Serve as a relief shuttle driver when necessary.
• Ensure shuttle operations comply with applicable transportation requirements and company safety policies.
• Coordinate timely delivery of supplies, merchandise, and operational materials to vessels and designated locations.
• Conduct regular vessel galley inspections to verify adequate stocking levels and operational readiness.
• Coordinate supply requirements for special charters, private events, and customized tour operations.
• Oversee uniform inventory, laundry coordination, waste management, and recycling logistics.
• Coordinate with vessel crews, local vendors, and operational departments to resolve supply or logistical issues.
• Support food and beverage distribution, including alcoholic and nonalcoholic products, in accordance with applicable company procedures and regulatory requirements.
• Maintain accurate documentation of inventory transactions, supply requisitions, and operational activities.
• Coordinate with administrative personnel to support retail sales reconciliation and resolve discrepancies.
• Monitor compliance with applicable safety, storage, sanitation, and transportation requirements.
• Identify operational inefficiencies and recommend improvements to inventory, transportation, and distribution processes.
• Communicate operational concerns, staffing needs, and supply shortages to management.
• Perform additional duties and special projects as assigned.

Skills

Leadership

Training

Coaching

Record-keeping

Communication

Problem-solving

Inventory management

Staff scheduling

Driver's license

Tools

Microsoft Office

Job description

Allen Marine Tours in Juneau, AK seeks a Shuttle & Supply Coordinator to oversee daily transportation coordination, inventory control, and supply distribution for vessel and shore operations. You will supervise a seasonal team, manage schedules, and ensure safety and efficiency across multiple departments.

Responsibilities include training staff, maintaining records, coordinating purchasing, and ensuring timely vendor and vessel support.