Maritime Shuttle & Inventory Lead

Allen Marine Tours; Sitka (AK); On-site; USD 55,000 - 85,000; Full time

Job summary

Allen Marine Tours seeks a Shuttle & Supply Coordinator to oversee daily shuttle coordination, inventory control, purchasing, and logistics for vessels and shore operations in Sitka, Alaska. The role leads seasonal teams, ensures safety and regulatory compliance, and collaborates with vessel crews, F&B, Purchasing, Guest Services, and Port Operations to deliver exceptional guest experiences.

The position emphasizes supervision, training, staffing, and performance management, with

Qualifications

• Previous experience in inventory management, logistics, supply coordination, or related operational functions.
• Demonstrated ability to lead, train, and coordinate employees in a fast-paced environment.
• Strong organizational, time-management, and problem-solving skills.
• Proficiency in Microsoft Office applications and the ability to maintain accurate electronic records.
• Experience handling inventory records, purchasing documentation, or financial reconciliation.
• Ability to develop schedules, prioritize assignments, and adapt to changing operational demands.
• Effective verbal and written communication skills.
• Valid driver's license and driving history meeting company insurance eligibility requirements.
• Ability to safely operate assigned company vehicles, subject to applicable licensing and training requirements.
• Ability to pass a security background check and 4-panel drug test.

Responsibilities

• Provide daily supervision, direction, and operational support to seasonal shuttle and supply team members.
• Coordinate employee schedules, assignments, and staffing coverage based on operational requirements.
• Train employees on inventory procedures, vehicle safety, supply distribution, and company standards.
• Monitor employee performance, provide coaching, and communicate performance concerns to management.
• Ensure team members follow established safety procedures, operational expectations, and company policies.
• Assist management with onboarding, training, and performance evaluations of seasonal employees.
• Oversee purchasing coordination, receiving, inventory control, storage, and distribution of vessel supplies, food and beverage products, and retail merchandise.
• Maintain accurate inventory records, monitor stock levels, and identify replenishment needs.
• Coordinate with Purchasing and Food & Beverage teams to ensure product availability and cost-effective procurement.
• Establish and maintain efficient inventory tracking, requisition, and distribution procedures.
• Conduct regular inventory audits and investigate discrepancies, shortages, or damaged products.
• Prepare periodic inventory reports and end-of-season reconciliation documentation.
• Monitor inventory usage and identify opportunities to reduce waste, control costs, and improve operational efficiency.
• Develop and maintain shuttle schedules to support employee transportation and daily operational needs.
• Coordinate vehicle assignments, driver coverage, and transportation adjustments.
• Monitor vehicle cleanliness, maintenance needs, registration, and operational readiness.
• Ensure required vehicle inspections are completed, and maintenance concerns are promptly reported.
• Serve as a relief shuttle driver when necessary.
• Ensure shuttle operations comply with applicable transportation requirements and company safety policies.
• Coordinate timely delivery of supplies, merchandise, and operational materials to vessels and designated locations.
• Conduct regular vessel galley inspections to verify adequate stocking levels and operational readiness.
• Coordinate supply requirements for special charters, private events, and customized tour operations.
• Oversee uniform inventory, laundry coordination, waste management, and recycling logistics.
• Coordinate with vessel crews, local vendors, and operational departments to resolve supply or logistical issues.
• Support food and beverage distribution, including alcoholic and nonalcoholic products, in accordance with applicable company procedures and regulatory requirements.
• Maintain accurate documentation of inventory transactions, supply requisitions, and operational activities.
• Coordinate with administrative personnel to support retail sales reconciliation and resolve discrepancies.
• Monitor compliance with applicable safety, storage, sanitation, and transportation requirements.
• Identify operational inefficiencies and recommend improvements to inventory, transportation, and distribution processes.
• Communicate operational concerns, staffing needs, and supply shortages to management.
• Perform additional duties and special projects as assigned.

Skills

Inventory management

Logistics coordination

Team supervision

Microsoft Office

Purchasing documentation

Scheduling

Coaching performance

Safety compliance

Job description

Allen Marine Tours seeks a Shuttle & Supply Coordinator to oversee daily shuttle coordination, inventory control, purchasing, and logistics for vessels and shore operations in Sitka, Alaska. The role leads seasonal teams, ensures safety and regulatory compliance, and collaborates with vessel crews, F&B, Purchasing, Guest Services, and Port Operations to deliver exceptional guest experiences.

The position emphasizes supervision, training, staffing, and performance management, with