Seasonal Recruiting Coordinator

Williams-Sonoma, Inc. Supply Chain; Olive Branch (MS); On-site; USD 20,664 - 30,307; Part time

Benefits offered by this job

Employee discount

Job summary

Williams-Sonoma, Inc. Supply Chain is seeking a Seasonal Recruiting Coordinator in Olive Branch, MS to provide administrative and recruiting support for a high‑volume Talent Acquisition team.

You will coordinate candidate communications, maintain records, schedule interviews, and help ensure a smooth onboarding experience for new hires. In this non‑exempt seasonal role, you will post jobs, manage ATS data, assist with onboarding materials, and collaborate with recruiters and hiring managers to

Qualifications

• High School Diploma or GED.
• 1–3 years in HR, TA, recruiting coordination or related office role.
• Strong organizational and attention to detail.
• Excellent verbal and written communication.
• Professional phone etiquette for high‑volume calls.
• Proficient in Microsoft Office.
• Able to prioritize multiple tasks in a fast-paced environment.
• Experience handling confidential information.
• Willing to work extended hours during peak seasons.

Responsibilities

• Serve as a primary administrative support partner for the Supply Chain Recruiting team.
• Schedule candidate phone screens, interviews, hiring events, and new hire orientations.
• Communicate with candidates by phone, email, and text during the hiring process.
• Ensure all pre‑employment paperwork and onboarding documentation is completed on time.
• Maintain candidate records and update applicant statuses within the ATS.
• Post job openings to internal and external job boards and monitor postings for accuracy.
• Prepare hiring packets, onboarding materials, and recruiting documents.
• Assist with employment verification and background check coordination.
• Track recruiting activity and maintain spreadsheets, reports, and logs.
• Support recruiters with clerical tasks and calendar coordination.

Skills

Recruiting coordination

Administrative support

Microsoft Office

Communication

Data entry

Education

High School Diploma or GED

Tools

ATS

HRIS

Job description

Since its founding in 1956, Williams‑Sonoma has grown into one of the largest retailers of home furnishings, offering well‑known brands such as Pottery Barn and West Elm.

Position Overview

The Seasonal Recruiting Coordinator provides administrative and recruiting support for our high‑volume Supply Chain Talent Acquisition team. This role serves as a key point of contact throughout the hiring process by coordinating candidate communications, maintaining recruiting records, scheduling interviews, processing hiring documentation, and ensuring a smooth onboarding experience for new hires.

Seasonal – Non‑Exempt. Location: Olive Branch, MS. Department: 9701. Shift: Day. Grade Level: 7. Reports To: Chauniece Thompson.

Key Responsibilities

• Serve as a primary administrative support partner for the Supply Chain Recruiting team.
• Schedule candidate phone screens, interviews, hiring events, and new hire orientations.
• Communicate with candidates throughout the hiring process by phone, email, and text.
• Ensure all pre‑employment paperwork and onboarding documentation is completed accurately and on time.
• Maintain candidate records and update applicant statuses within the Applicant Tracking System (ATS).
• Post job openings to internal and external job boards and monitor postings for accuracy.
• Prepare hiring packets, onboarding materials, and recruiting documents.
• Assist with employment verification, background check coordination, and other pre‑employment activities.
• Track recruiting activity and maintain spreadsheets, reports, and hiring logs.
• Perform accurate data entry and audit recruiting records for completeness.
• Support recruiters with clerical tasks including filing, document management, calendar coordination, and general administrative duties.
• Answer high‑volume phone calls and respond professionally to candidate inquiries.
• Help coordinate seasonal hiring events, job fairs, and recruiting initiatives.
• Partner closely with Recruiters and hiring managers to support staffing goals.
• Maintain confidentiality while handling sensitive candidate and employee information.

Required Qualifications

• High School Diploma or GED.
• 1–3 years of experience in Human Resources, Talent Acquisition, Recruiting Coordination, Administrative Support, or a related office environment.
• Strong administrative and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional phone etiquette with the ability to manage high‑volume candidate interactions.
• Strong data entry and computer skills, including Microsoft Office (Outlook, Excel, Word).
• Ability to prioritize multiple assignments in a fast‑paced, deadline‑driven environment.
• Experience maintaining confidential information with professionalism and discretion.
• Flexibility to work extended hours during peak seasonal hiring periods.

Preferred Qualifications

• Bilingual in English/Spanish.
• Associate's Degree in Human Resources, Business Administration, or a related field.
• Experience using an Applicant Tracking System (ATS) or Human Resources Information System (HRIS).
• Previous experience supporting high‑volume recruiting or staffing operations.

Benefits

• Competitive employee discount across all Williams‑Sonoma, Inc. brands.

Equal Opportunity Employer

Williams‑Sonoma is an equal opportunity employer and encourages applications from all qualified candidates.