Seasonal Project Assistant - Community Events

City of Pleasant Hill; Pleasant Hill (CA); On-site; USD 29,000 - 40,000; Part time

Job summary

The City of Pleasant Hill is seeking a Project Assistant to support community events and programs in the City Manager’s Office. This temporary six-month assignment offers hands-on experience in planning, promotion, vendor coordination, and day-of event operations.

You will work with the Community Relations Manager to deliver signature events, including Light Up the Night and the Summer by the Lake Concert Series, with flexible hours (8–10 per week) that may include nights and weekends.

Qualifications

• High school graduation or equivalent; college coursework in event planning, hospitality, or related field preferred but not required
• Excellent communication and customer service skills; ability to work with diverse communities
• Proficiency with Microsoft Office; social media experience desirable
• Canva or other graphic design software experience is desirable

Responsibilities

• Assist with event logistics including setup, teardown, and day-of operations
• Coordinate with vendors, sponsors, and community partners
• Support social media posts, flyer distribution, and community outreach in coordination with marketing staff
• Assist with post-event evaluations, surveys, and reporting on outcomes and attendee feedback
• Collaborate with City staff to create engaging experiences for the community

Skills

Microsoft Office Suite

Social media

Communication

Canva

Education

High school diploma or equivalent

College coursework in event planning/hospitality

Tools

Microsoft Office

Canva

Job description

Join the City of Pleasant Hill and gain hands on experience in community event planning.

The City of Pleasant Hill’s City Manager’s Office is offering an exciting temporary limited duration opportunity for a Project Assistant to gain practical experience supporting community events and programs.

In this role, you’ll work alongside the Community Relations Manager and other City staff to help plan and deliver signature community events, including Light Up the Night and the Summer by the Lake Concert Series. This is a great opportunity to learn how local government brings community events to life—from promotion and vendor coordination to event logistics and day of support.

You’ll Gain Experience With

• Event logistics, including event setup, tear down, and day of event operations
• Vendor, sponsor, and community partner communication
• Social media posts, flyer distribution, and community outreach efforts in coordination with marketing staff
• Post-event evaluations, surveys, and reporting on event outcomes and attendee feedback
• Working with City staff to help create engaging experiences for the community

Experience And Education

High school graduation or equivalent. College level coursework in event planning, hospitality, or a related field is preferred but not required; relevant or related experience may substitute.

Qualifications

• Intermediate proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Social media experience is desired.
• Effective communication and customer service skills.
• Creative thinking and problem-solving capabilities.
• Strong organizational skills, time management, and high attention to detail
• Canva or other graphic design software experience is desirable.

Assignment Details

• Pay: $25 per hour
• Duration: Six-month temporary assignment
• Hours: 8–10 hours per week
• Schedule: Flexible, during City Hall regular business hours, based on event and project needs including nights and weekends.

Application & Selection

This recruitment is open until filled. Prompt submission of application is encouraged as applications will be reviewed on an ongoing basis. Candidates will be selected on the basis of background and experience as evidenced by application. The most qualified candidates will be invited for an oral interview.

A thorough background check, as well as a livescan will be conducted prior to appointment consideration.

The City of Pleasant Hill is an Equal Opportunity Employer.