Seasonal Programs & Outreach Assistant

afterschoolmatters; Chicago (IL); On-site; USD 23,000 - 32,000; Full time

Job summary

After School Matters in Chicago seeks a Program Assistant to provide comprehensive administrative support to the programs team within an assigned branch. The role serves as the liaison between the branch, program providers, and community partners, coordinating activities and ensuring clear compliance communications.

This is a temporary, full-time position starting September 2026 and ending November 2026. Responsibilities include recruitment support, event logistics, and daily office operations

Qualifications

• Minimum High School diploma or GED required.
• Associate degree preferred.
• 1–2 years administrative support experience required.
• Valid driver’s license and insured transportation preferred.
• Cook County residency required.

Responsibilities

• Serve as the first point of contact for ASM guests, visitors, and inquiries.
• Manage branch and building Google inbox, Google Classroom, answer phones, and email communications.
• Prepare and submit reimbursement forms, purchase orders, and check requests for Director approval.
• Provide compliance reminders and follow-ups with program providers on attendance, enrollment, verifications, and program reports.
• Support administrative updates in Cityspan and oversee the program enhancement process.
• Assist with logistics for teen recruitment events, interviews, orientations, and professional development.

Skills

Interpersonal skills

Organizational skills

Problem solving

Communication

Education

High School diploma or GED

Associate degree

Tools

Cityspan

Gmail/Google Inbox

Google Classroom

Canva

Link2Feed

Job description

After School Matters in Chicago seeks a Program Assistant to provide comprehensive administrative support to the programs team within an assigned branch. The role serves as the liaison between the branch, program providers, and community partners, coordinating activities and ensuring clear compliance communications.

This is a temporary, full-time position starting September 2026 and ending November 2026. Responsibilities include recruitment support, event logistics, and daily office operations