Seasonal Program Assistant — After School Programs

After School Matters; Chicago (IL); On-site; USD 23,000 - 32,000; Full time

Job summary

After School Matters is seeking a Program Assistant to provide comprehensive administrative support to the programs team at a Chicago branch. You will liaise between the branch, program providers, and community partners, assisting with recruitment and outreach and ensuring clear communication of compliance and policy updates.

This is a temporary, full-time position running from September 2026 through November 2026, with duties spanning event coordination, vendor management, and youth program

Qualifications

• Minimum High School diploma or GED; Associate degree preferred.
• 1–2 years of administrative support experience required.
• Valid driver’s license and insured transportation preferred.
• Cook County residency required.

Responsibilities

• Serve as the first point of contact for ASM guests, visitors, and inquiries.
• Manage branch and building Google inbox, Google Classroom, answer phones, and email communications to teens and parents/guardians.
• Prepare and submit reimbursement forms, purchase orders, and check requests for Director approval.
• Provide compliance reminders and follow-up with program providers on attendance, enrollment, verifications, and program reports.
• Assist with logistics for teen recruitment events, interviews, orientations, and professional development.
• Oversee the program enhancement process and maintain inventory and supplies.
• Support recruitment and community outreach at events and across branches.

Skills

Interpersonal skills

Collaboration and partnerships

Organizational abilities

Problem-solving

Education

High school or GED

Associate degree preferred

Tools

Google Inbox

Google Classroom

Cityspan

Canva

Link2Feed

Job description

After School Matters is seeking a Program Assistant to provide comprehensive administrative support to the programs team at a Chicago branch. You will liaise between the branch, program providers, and community partners, assisting with recruitment and outreach and ensuring clear communication of compliance and policy updates.

This is a temporary, full-time position running from September 2026 through November 2026, with duties spanning event coordination, vendor management, and youth program