Seasonal Document Management Associate

Jobtailor; Kentucky; On-site; USD 21,000 - 28,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Records Imaging Associate to support the university Imaging Center. You will handle paper document intake, imaging, and accurate indexing into OnBase, while managing electronic records via Salesforce.

You will also maintain SIS checklists, download vendor documents, and ensure compliance with university records policies. Collaboration in a team and ability to adapt to shifting priorities is essential.

Qualifications

• High School diploma or GED is required.
• At least 1 year of relevant experience is required.
• Experience with document scanning and content/case management systems is expected.
• Candidates may undergo a background check and drug screen.

Responsibilities

• Perform intake and imaging of paper documents.
• Batch, scan, and index documents into OnBase.
• Manage electronic records through Salesforce.
• Maintain SIS checklists as applicable.
• Download documents from third-party vendors and import into OnBase.
• Resolve imaging issues and escalate when needed.
• Meet productivity metrics and comply with policies.
• Support rotating mail intake and distribution.

Skills

Problem Solving

Time Management

Adaptability

Document Imaging

Batch Processing

Indexing

Electronic Records Management

Data Importing

Education

High School Diploma

GED

Tools

OnBase

Salesforce

Student Information Systems

Job description

• Perform intake and imaging of paper documents
• Batch, scan, and index documents into OnBase
• Manage and process electronic records through Salesforce
• Maintain Student Information Systems (SIS) checklists as applicable
• Download documents from third-party vendors and import them into OnBase
• Resolve imaging issues independently and elevate items as needed to the Imaging Center Seasonal Supervisor
• Meet productivity metrics set by the Imaging Center Manager
• Support compliance with University Records Management policies and procedures
• Retain paper records appropriately
• Work individually and within a team to meet deadlines
• Shift priorities as needed to meet service level agreements
• Support rotating mail intake, sorting, and distribution at the Student Academic Services building
• Perform other duties as assigned

Requirements

• High School diploma or GED
• 1 year of relevant experience required
• Prior experience scanning documents
• Prior experience working with a content or case management system
• Final candidates are subject to successful completion of a background check
• A drug screen or physical may be required during the post offer process

Core Competencies

Demonstrates proficiency in document intake, imaging, and management using OnBase and Salesforce, while ensuring compliance with University Records Management policies. Capable of meeting productivity metrics and adapting to shifting priorities in a team-oriented environment.

Highest-signal resume keywords

• Document Scanning
• OnBase Management
• Salesforce Experience
• Records Management Compliance
• Team Collaboration

Hard Skills

• Document Imaging
• Batch Processing
• Indexing
• Electronic Records Management
• Data Importing

Soft Skills

• Problem Solving
• Time Management
• Adaptability

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Records Management
• Compliance
• Service Level Agreements
• Productivity Metrics

Tools & Technologies

• OnBase
• Salesforce
• Student Information Systems