Seasonal Data Entry Specialist

Novir LLC; Milwaukee (WI); Hybrid; USD 19,000 - 28,000; Part time

Benefits offered by this job

Seasonal position

Afternoon/evening shifts

Onsite vaccination clinic experience

Job summary

Novir is seeking a Data Entry Specialist for its onsite vaccination clinic operations in Wisconsin. This seasonal role supports vaccine eligibility verification and post-clinic documentation across state registries and customer EMR systems.

Primary shifts are Monday–Friday afternoon/evening, with reliability and accuracy essential. Experience with healthcare data entry and HIPAA compliance is highly valued as part of this role at Novir.

Qualifications

• Detail-oriented data entry with accuracy and timeliness.
• Ability to learn and follow multiple documentation standards.
• Experience with EMRs or immunization registries is preferred.

Responsibilities

• Verify vaccine eligibility using state registries and document in TRACK.
• Post-clinic documentation in state registries and client EMR systems.
• Document vaccines, consents, and refusals accurately for each resident.
• Escalate mismatches or missing data promptly to ensure records are complete.

Skills

Dependable

Self-directed

Detail-oriented

Repetition-friendly

Time management

Organizational skills

Communication skills

HIPAA compliance

Team player

Tools

WIR

NCIR

SHOTS

CIIS

PCC

ECP

Matrix

ElderMark

Job description

Who We Are

Novir is an emerging diagnostic biotechnology company with an unmatched team of professionals and trusted partners delivering smart, fast and flexible testing solutions supported by reliable, cost-effective screening products and best-in-class technology.

Our Values

Care for Tomorrow. Create a lasting, positive difference in the lives of others. Serve people with compassion and understanding. Recognize what truly matters and center every action around meeting the needs of our community both now and into the future.

Delight our Customers. Appreciate every interaction with our customers and find ways to bring them joy. See through the Customer’s eyes, understand and anticipate their needs to consistently deliver solutions exceeding their expectations.

Be Bold – Say It. Be direct and open. Speak with honesty and courage, and respect others for doing the same. Say what you think, embrace passionate debate, and always bring the issue to the table. Communicate with confidence.

Bring Your Best Self. Show up and be authentic. Utilize your greatest strengths and stay true to who you are. Bring positive energy, be genuine in your approach, and continually seek ways to grow. Be uncompromisingly you.

Innovate Relentlessly. Explore new possibilities and be willing to take a risk. Challenge status quo. Try new ideas, learn from mistakes, and rally the team to raise the bar.

The Data Entry Specialist supports Novir’s onsite vaccination clinic operations by ensuring accurate vaccine eligibility verification and timely completion of post-clinic documentation. This role works primarily within state immunization registries and customer electronic medical record (EMR) systems to maintain complete and accurate resident vaccination records.

This is a seasonal position, with the majority of work performed during Monday–Friday afternoon/evening shifts. Dependability, accuracy, and the ability to work independently are essential to success in this role.

Schedule

• Seasonal position
• Monday–Friday
• Primarilyafternoon/evening shifts
• Schedule may vary based on clinic volume and operational needs.
• Must be available consistently during assigned seasonal shifts.

Certified Medical Assistants strongly encouraged to apply

What You'll Do:

Vaccine Eligibility Verification

• Access state immunization registries to review resident vaccination histories.
• Determine resident eligibility for vaccines being offered at scheduled clinics.
• Review and reconcile immunization information across systems.
• Accurately document vaccine eligibility and related information within Novir's TRACK system.
• Identify discrepancies or incomplete records and escal… issues appropriately.

Post-Clinic State Registry Documentation

• Utilize Novir's post-clinic reports to document vaccines administered in the appropriate state immunization registry.
• Complete documentation accurately and within required timelines.
• Review submitted records for accuracy and completeness.
• Address rejected, incomplete, or discrepant records as appropriate.

Customer EMR Documentation

• Complete post-clinic documentation in customer EMR systems.
• Document resident vaccine administrations, consents, and refusals according to customer requirements.
• Ensure documentation is entered under the correct resident and accurately reflects the services provided.
• Complete documentation within established Novir and customer timelines.
• Communicate EMR access issues or documentation barriers promptly.

Qualifications:

• Highly dependable:Consistent attendance and reliability are critical, particularly during peak seasonal clinic periods.
• Self-directed:Able to manage assigned work independently, prioritize tasks, and meet deadlines without constant supervision.
• Detail-oriented:Able to maintain a high level of accuracy when working with resident demographic and immunization information.
• Comfortable with repetition:Able to perform repetitive data entry and documentation tasks while maintaining accuracy and focus.
• Strong organizational and time-management skills.
• Ability to work efficiently while maintaining quality.
• Strong communication skills and willingness to escal… questions or discrepancies when needed.
• Commitment to maintaining confidentiality and following HIPAA and data privacy requirements.

Required Experience & Technical Knowledge:

• Prior experience with electronic medical records, immunization registries, healthcare data entry, or a related administrative/clinical support function preferred.
• Working knowledge and experience with one or more of the following state immunization registries:
• WIR – Wisconsin Immunization Registry
• NCIR – North Carolina Immunization Registry
• SHOTS – Florida Immunization Information System
• CIIS – Colorado Immunization Information System
• Experience with customer EMR platforms preferred, including:
• PointClickCare (PCC)
• ECP
• Matrix
• ElderMark
• Strong computer skills and ability to navigate multiple software platforms.
• Ability to learn and follow customer-specific documentation requirements.

Who You Are:

• You're Detail Oriented: You pay attention to the small things that make a big difference. Accuracy and timeliness are important to you.
• You're Flexible: You are comfortable working independently across multiple healthcare platforms and understands that timely and accurate documentation is essential to ensuring complete resident vaccination records and successful clinic operations.
• You're A People Person: Customer service is at the core of everything you do, and you are a great partner. Reliable, dependable, consistent describe you well. You care about being productive and doing the job well as an important part of the team.

Novir is a fast-growing startup with a work hard, play hard attitude. We look for smart, motivated individuals who are excited to build something incredible from the ground up!