Seasonal Associate, Coat Drive Operations

New York Cares; New York (NY); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

New York Cares is seeking a Warehouse Logistics Associate to support the coat drive season by receiving, counting, sorting, and preparing donated coats and winter items for distribution across NYC. You will help maintain accurate inventory, label and store items, assist with palletizing and boxing, and contribute to safe, efficient warehouse operations while working with volunteers and staff.

This seasonal role requires flexibility to work weekdays and weekends, lift up to 25 pounds, and

Qualifications

• Bachelor's degree with 1+ years of warehouse/event experience or equivalent.
• High school diploma with 2+ years of warehouse/event experience.
• Strong communication and organizational skills.
• Experience in nonprofit or volunteer settings is a plus.

Responsibilities

• Unload, receive, and stage donated coats and winter items during coat drive season.
• Count and categorize items with accurate labeling and storage.
• Support inventory tracking and update logs or spreadsheets.
• Maintain clean, safe warehouse and report space constraints.
• Assist with palletizing, boxing, and preparing items for distribution.
• Work with staff and volunteers to meet deadlines and follow safety protocols.

Skills

Inventory management

Warehousing

Communication

Teamwork

Lifting 25 lbs

Excel

Education

Bachelor's +1y exp

HS diploma +2y exp

Tools

Excel

PowerPoint

Salesforce

QuickBooks

Job description

About New York Cares

New York Cares exists to turn passion into action, leverage resources through partnerships, and create long-lasting change across New York City. We have become the City's leading volunteer management organization by adapting and responding to our most pressing community needs – from everyday challenges like food insecurity and educational inequity to relief efforts in response to 9/11 and the COVID-19 pandemic. As we grow our team, we are committed to creating a workforce that reflects the communities we serve, and fostering a workplace where every employee feels valued, finds a place of belonging, and brings their authentic self to work.

About the Signature Partnerships & Events Team

The New York Cares Signature Partnerships & Events (SPE) department is the partnerships and event management team of the Programs division. Frequently on the ground, the department executes volunteer events with excellence, ensuring participants have the best possible service experience in every New York Cares project or event. SPE ensures that our projects and annual events follow volunteer engagement and programmatic best practices, and that all logistics are effectively managed. We build strong relationships with corporate and community partners by consistently stewarding those relationships. We share a belief that all New Yorkers can make a meaningful difference on the most pressing issues our communities face.

Scope of Responsibilities

The Warehouse Logistics Associate supports the successful intake, organization, and preparation of donated coats and winter items during the coat drive season. This role is essential to ensuring donations are accurately counted, sorted, stored, and prepared for distribution to community partners across NYC.

General Responsibilities

• Unload, receive, and stage incoming coat donations; verify deliveries and report discrepancies or damaged items.
• Count and categorize donated items accurately, ensuring clear labeling and organized storage.
• Support inventory tracking by tallying donations and updating tracking sheets or digital logs as needed.
• Notify supervisors of inventory quantities or space constraints and help maintain a clean, safe, and orderly warehouse.
• Assist with palletizing, boxing, and preparing items for community partner distributions while following all safety protocols, including proper lifting techniques.
• Take direction from warehouse leads, adapt to shifting priorities, and collaborate with staff and volunteers to meet deadlines.
• Communicate clearly and professionally in a fast-paced work environment.
• Lift and move boxes up to approximately 40 lbs., with or without accommodation, and remain comfortable standing, bending, and walking for extended periods.
• Demonstrate strong attention to detail, follow procedures and guidelines, and be dependable, punctual, and team-oriented.
• Previous warehouse, logistics, or inventory experience is a plus but not required.
• Work a seasonal, temporary schedule aligned with coat drive timelines; shifts may include weekdays and weekends, with flexibility based on warehouse needs.

Qualifications

• A bachelor’s degree and 1+ years’ experience (or high school equivalency and 2+ years’ experience) in warehouse, event or account management.
• Experience working in a nonprofit environment is a plus.
• Effective communication skills, with comfortability in-person, via phone and email.
• Strong project management and organizational skills. Demonstrated ability to prioritize and plan work activities, use time efficiently, follow instructions, and respond to management direction.
• Knowledge of logistics principles, warehousing, transportation, and supply chain management.
• Desire to collaborate with team members and cross-departmentally.
• Easily and quickly build rapport and trust. Foster good working relationships with internal and external stakeholders, potential clients, and partners.
• Professional demeanor, in person, on the telephone, and through written communication.
• Ability to work independently and as a member of a team.
• Understand social nuances, practices, and worldviews of people of various backgrounds, identities, and cultures.
• Able to occasionally lift materials no heavier than 25 pounds and be prepared for prolonged standing or sitting during volunteer engagements.
• Availability to occasionally work weekends or holidays for volunteer engagements.
• Broad-based computer skills including Excel, and PowerPoint; Salesforce and QuickBooks a plus.

This seasonal role is not eligible for New York Cares full-time benefits.

Equal Opportunity

New York Cares is an Equal Opportunity and Aff…