Seasonal Administrative Specialist & Data Entry Coordinator

balanceclaims; Indianapolis (IN); On-site; USD 20,664 - 30,307; Part time

Job summary

BalanceClaims in Indianapolis, IN, is seeking a detail-oriented Administrative Specialist (Seasonal) to support our Shared Services team. This in-office role focuses on managing communication, coordinating workflows, and guiding project intake across multiple systems.

You will serve as a central coordination point between clients and internal teams, request missing information, route tasks, and maintain organized documentation to keep projects moving smoothly.

Qualifications

• Strong written and verbal communication skills
• High attention to detail and organizational ability
• Ability to manage multiple workflows and priorities simultaneously
• Strong computer aptitude (experience with CRM or project management systems is a plus)
• Prior administrative or operations support experience preferred but not required

Responsibilities

• Manage communication across internal systems, client systems, and shared inboxes to ensure all updates and requests are captured and tracked
• Triage incoming project submissions to confirm required documentation is present at a high level before routing for further processing
• Route communication and tasks to the appropriate internal teams (Sales, Account Management, Production, or Admin)
• Create and manage tasks to ensure all client requests and updates are properly tracked and completed
• Communicate with clients and internal teams to request missing information when needed
• Maintain organized and consistent documentation across all files

Skills

Strong written and verbalCommunication

High attention to detail

Ability to manage multiple workflows

Prior administrative experience

Tools

CRM systems

Project management software

Job description

BalanceClaims in Indianapolis, IN, is seeking a detail-oriented Administrative Specialist (Seasonal) to support our Shared Services team. This in-office role focuses on managing communication, coordinating workflows, and guiding project intake across multiple systems.

You will serve as a central coordination point between clients and internal teams, request missing information, route tasks, and maintain organized documentation to keep projects moving smoothly.