SCO - Human Resources Coordinator

Southern California Orthopedic Institute; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Southern California Orthopedic Institute (SCOI) is seeking a Human Resources Coordinator for a 3–6 month term to support HR functions and ensure policy compliance. The role involves clerical tasks, onboarding, records management, and serving as a liaison between staff and management for a positive workplace culture.

The ideal candidate has at least 1 year of HR support experience, knowledge of US labor laws, proficiency with HRIS and Office tools, and strong communication skills.

Qualifications

• 1 year of HR support/coordination experience, preferably in healthcare.
• Knowledge of US HR principles, labor laws, and employment regulations.
• Proficiency with HRIS and basic software tools; familiarity with ADP Workforce Now preferred.
• Excellent communication, organizational, and interpersonal skills.

Responsibilities

• Scan documents into electronic system and convert paper files to digital format.
• Assist with leave of absences documentation and maintain electronic records.
• Support recruitment: screen applicants, schedule interviews, communicate with candidates.
• Assist onboarding, orientation, and training for new hires.
• Maintain employee records in compliance with laws and organizational policies.
• Support HR compliance by assisting with audits and reporting.

Skills

HR coordination

Communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree in HR or related

Tools

ADP Workforce Now

Microsoft Office

Job description

Southern California Orthopedic Institute (SCOI) is the preferred expert for diagnosing and treating bone, joint, and muscle injuries and conditions as well as musculoskeletal and spinal disorders in adults and children.

Our Mission

To provide comprehensive musculoskeletal and supporting services in a manner that demonstrates compassion, value and superior service for every patient encounter while promoting organizational unity and operational efficiency.

About the Role:

SCOI is currently seeking a Human Resources Coordinator for a term of about 3-6 months. This role will play a pivotal role in supporting the human resources functions within our organization. This position is responsible for coordinating HR activities that ensure compliance with organizational policies and regulatory requirements, while fostering a positive workplace culture. The coordinator will be responsible for clerical duties, such as scanning documents, electronic filing, converting paper files into electronic files, assisting with leave of absences, employee onboarding, and maintain accurate personnel records to support workforce planning and development. Additionally, this role involves facilitating communication between staff and management to assist the HR Director and team. Ultimately, the Human Resources Coordinator contributes to the overall efficiency and effectiveness of the HR department, enabling the organization to deliver high-quality care and services.

Minimum Qualifications:

• At least 1 year of experience in a human resources support or coordination role, preferably within healthcare.
• Knowledge of HR principles, labor laws, and employment regulations applicable in the United States.
• Proficiency with HR information systems (HRIS) and Microsoft Office Suite. Proficient in ADP Workforce Now preferred.
• Excellent communication, organizational, and interpersonal skills.

Preferred Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience working with applicant tracking systems (ATS) and benefits administration platforms.
• Familiarity with healthcare-specific HR compliance requirements and credentialing processes.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Responsibilities:

• Scan documents into electronic system, convert paper documents into electronic files.
• Assist with leave of absences documents and maintaining electronic worksheets
• Assist with recruitment process, screening applicants, scheduling interviews, and communicating with candidates.
• Assist with employee onboarding, orientation, and training programs to ensure smooth integration of new hires.
• Maintain and update employee records in compliance with legal and organizational standards.
• Support HR compliance efforts by monitoring policy adherence and assisting with audits and reporting requirements.
• Serve as a liaison between employees and management to address inquiries, resolve issues, and promote positive employee relations.
• Assist in the administration of employee benefits, leave management, and performance evaluation processes.
• Collaborate with HR team members to implement initiatives that enhance employee engagement and retention.
• Other duties may be assigned.

Skills:

The Human Resources Coordinator utilizes strong organizational skills daily to manage multiple recruitment and onboarding tasks efficiently, ensuring timely hiring and smooth employee integration. Communication skills are essential for interacting with candidates, employees, and management, facilitating clear and professional exchanges that support positive workplace relationships. Proficiency in HRIS and other software tools enables accurate record-keeping and data management, which are critical for compliance and reporting. Knowledge of labor laws and healthcare regulations guides the coordinator in maintaining adherence to legal standards and organizational policies. Additionally, problem-solving and interpersonal skills are applied to address employee concerns and support initiatives that enhance employee satisfaction and retention.