Science School Admin Specialist: Smooth Operations & Support

Clayton State University; Lake City (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Clayton State University in Georgia seeks an Administrative Specialist for the School of Sciences to provide comprehensive administrative support to faculty, staff, and students. The role supports about 20 faculty members, 300+ science majors, and hundreds of students across the College of STEM and related departments.

The position covers purchasing, records management, budgeting assistance, student services, and collaboration with campus offices.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and attention to detail required.
• Excellent written and verbal communication skills required.

Responsibilities

• Provide administrative support to department head, faculty, and staff.
• Maintain office hours and manage daily tasks including mail, copier, and TV slideshow updates.
• Assist with adding courses in Banner and registering students.
• Coordinate reimbursements and expense reports for faculty and staff.
• Answer phones and direct inquiries to appropriate offices.
• Maintain organized OneDrive folders for faculty syllabi each semester.
• Collect and post faculty schedules and office hours at the start of each semester.
• Take minutes at departmental meetings and distribute to the chair.

Skills

Microsoft Office

Organization

Communication

Attention to detail

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Banner

OneDrive

Teams

Job description

Clayton State University in Georgia seeks an Administrative Specialist for the School of Sciences to provide comprehensive administrative support to faculty, staff, and students. The role supports about 20 faculty members, 300+ science majors, and hundreds of students across the College of STEM and related departments.

The position covers purchasing, records management, budgeting assistance, student services, and collaboration with campus offices.