School Secretary

Gravette High School; Gravette (AR); On-site; USD 28,000 - 38,000; Full time

Job summary

Gravette High School is seeking a School Secretary to support the principal and act as a liaison for the school and community. The role involves managing communications, records, scheduling, and payroll-related tasks, with responsibilities including data entry and attendance processing.

The ideal candidate will have a High School diploma (some college preferred), proficient typing (55 wpm), and strong PC and interpersonal skills.

Qualifications

• High school diploma required; some college preferred.
• Typing speed of 55 wpm or better is expected.
• Ability to operate a PC and related software.
• Strong communication with parents, students, and staff.

Responsibilities

• Serve as secretary to the principal and assist with school communications.
• Handle calls, messages, mail, and scheduling for the building.
• Maintain school records, attendance, and reports.
• Assist with registration, data entry, and payroll-related tasks.
• Provide basic first aid in absence of the nurse and manage medications as required.
• Attend professional development and support master scheduling and office operations.

Skills

Typing 55 wpm

Excellent communication

PC proficiency

Patience with parents and students

Attention to detail

Education

High school diploma

Some college preferred

Tools

Microsoft Office

Office software

Job description

School Secretary

Gravette School District Gravette High School - Gravette, Arkansas Open in Google Maps

Job Details

Job ID: 5962003

Application Deadline: Nov 01, 2026 11:59 PM (Central Standard Time)

Posted: Oct 12, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Gravette School District

Position Description

Position Title: School Secretary

Department: High School

Reports To: Principal

Evaluated By: Principal

SUMMARY: Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. (NOTE: duties may vary according to building level and according to distribution of duties among multiple secretaries.)

• Communicates regularly with various internal and external publics to develop and maintain apositive school/community relationship.


• Makes and receives telephone calls, takes messages, routes calls.


• Maintains school records and files for the building and principal.


• Distributes mail.


• Greets visitors.


• Responds to inquiries from students, teachers, parents, and community.


• Compiles and submits a variety of daily, weekly, monthly, or yearly reports, as assigned.


• Types, prepares, distributes, and files records, reports, correspondence, mailings, etc. relatedto building functions and principal needs.


• Orients substitute teachers and processes substitute attendance for payroll.


• Processes staff attendance for payroll.


• Takes/transcribes notes for correspondence.


• Provides appropriate first aid needs in the absence of the school nurse; administers medicationaccording to policy and regulations in the absence of the school nurse.


• Schedules use of building.


• Orders, processes, and maintains office supplies and equipment.


• Operates standard office equipment.


• Attends professional development training as scheduled.


• Assists with maintenance of student scheduling and master schedule.


• Assists with registration of students and data entry of student information.


• Processes requisitions and purchase orders.


• Maintains current bus information for new students.


• Enters student attendance records on a daily basis and processes parentalnotifications as assigned.

SUPERVISORY RESPONSIBILITIES:

None. May assist in directing the work of clerical aides or student office assistants.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma; some college preferred.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions,

and procedure manuals. Ability to write routine reports and correspondence. Ability to speak

effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common

fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or

diagram form. Ability to deal with problems involving several concrete variables in standardized

situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 55 words per minute. Ability to operate a personal computer and related

software. Ability to get along with other people. Patience in dealing with parents and students. Ability

to develop effective working relationships with students, staff and the school community. Ability to

communicate clearly and concisely, both orally and in writing. Ability to perform duties with

awareness of all district requirements and Board of Education policies. Ability to maintain

confidentiality.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must

be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The

employee is occasionally required to stoop, kneel, crouch, or crawl. The employee occasionally lifts

and/or pushes up to 50 lbs. Specific vision abilities required by this job include close vision, distance

vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of

those an employee encounters while performing the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

The noise level in the work environment may vary from quiet to noisy.

The information contained in this job description is for compliance with the Americans with Disabilities

(A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are

performed by the individual currently holding this position and additional duties may be assigned.

Position Type: Full-Time

Contact Information

• Fran Howard , GHS Principal


• Gravette High School


• Phone: [phone] x 3003


• Email: [e-mail]