School Registrar

Accel-Schools; Mesa (AZ); On-site; USD 40,000 - 65,000; Full time

Job summary

Accel-Schools in Mesa, Arizona is seeking a highly-qualified School Registrar to maintain student records and ensure accurate processing of enrollments, transfers and withdrawals according to state regulations.

This in-office role requires outstanding data entry and records management abilities, excellent written and verbal communication, proficiency with Google Docs and MS Office, and a strong commitment to confidentiality.

Qualifications

• Must be willing to work in-office in Mesa, Arizona.
• Bachelor’s Degree or equivalent preferred.
• Previous outstanding school-related customer service experience required.
• Minimum of one year data entry, records management, or equivalent experience required.
• Minimum of one year of school admissions or retention experience preferred.
• Excellent oral and written communication skills.
• Proficiency in Google Docs, MS Office Suite, e-mail, and internet applications.
• Ability to work well under pressure and meet deadlines.
• Understanding of and ability to manage confidential information.
• Ability to travel and possess own reliable transportation.
• Ability to work flexible hours that may include some evenings and weekends.
• Ability to work with a distributed workforce and clientele.
• Ability to pass state and federal background checks.

Responsibilities

• Create and maintain student files in accordance with Arizona laws and regulations.
• Track receipt of student records and follow up with prior schools to obtain any missing documents.
• Receive incoming student records and add to student files.
• Receive requests for records for withdrawn students and prepare and send student files.
• Enter needed student information into the SIS upon receipt of records.
• Act as point of contact for requests for student information from schools and county agencies; collaborate with admin team.
• Ensure completion of withdraw forms.
• Process student withdraws daily in the SIS.
• Track new enrollment approvals and inform stakeholders of start dates.
• Establish and maintain positive rapport with students, parents, staff, and stakeholders.
• Maintain confidentiality concerning all student information and professional matters.
• Answer phones and assist in maintaining a professional office (filing, copying, faxing, etc.).
• Perform other duties as assigned.

Skills

Data entry

Records management

Customer service

Communication

MS Office

Google Docs

Confidentiality

Time management

Travel readiness

Education

Bachelor’s degree

Tools

SIS

Job description

ACCEL Schools is seeking a highly-qualified School Registrar in Arizona. The School Registrar maintains student records and ensures that student enrollments, transfers, and withdrawals are processed in a timely and thorough manner.

This is an in-office position located in Mesa, AZ.

Duties Include:

• Create and maintain student files in accordance with Arizona laws and regulations
• Track receipt of student records and follow up with prior schools to obtain any missing documents
• Receive incoming student records and add to student files
• Receive requests for records for withdrawn students and prepare and send student files
• Upon receipt of records enter any needed student information into the Student Information System (SIS)
• Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the school Student Information System (SIS)
• Track new enrollment approvals and inform school stakeholders of student start dates
• Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
• Maintain confidentiality concerning all student information and any professional matters
• Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.
• Perform other duties as assigned

Qualifications:

• Must be willing to work in-office in Mesa, Arizona
• Bachelor’s Degree or equivalent preferred
• Previous outstanding school-related customer service experience required
• Minimum of one year data entry, records management, or equivalent experience required
• Minimum of one year of school admissions or retention experience preferred
• Excellent oral and written communication skills
• Proficiency in computer applications, including Google Docs, MS Office Suite, e-mail, and internet applications
• Ability to work well under pressure as well as effectively prioritize and execute tasks to meet deadlines consistently
• Understanding of and ability to manage confidential information
• Ability to travel and possess own reliable transportation
• Ability to work flexible hours that may include some evenings and weekends
• Ability to work with a distributed workforce and clientele
• Ability to pass state and federal background checks

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bonafide occupational qualification exists.

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