Registrar - East Valley Academy

Mesa Public Schools; Mesa (AZ); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Sick leave

Holidays

Health insurance

Life insurance

Arizona State Retirement System

Job summary

Mesa Public Schools in Mesa, AZ is seeking a School Registrar to maintain accurate student records in a computerized system and to retrieve and convey information to parents, teachers, and administrators.

The role requires high school education, proficiency with Word/Excel and Synergy, and heavy daily telephone contact. Typical schedule follows the school calendar (7:30 AM – 4:00 PM) with overtime during peak periods; benefits include sick leave and retirement matching.

Qualifications

• High School education or equivalent.
• Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database Synergy.

Responsibilities

• Extensive telephone contact with parents and general public.
• Work closely with teachers, counselors and admin staff regarding scheduling and changes.
• Record grades, reading, math and writing requirements for ninth graders on permanent records.
• Compile weekly enrollment reports.
• Implement registration of new students and withdrawals.
• Maintain boundary exception forms and required reports.
• Train and supervise registration assistant.
• Assist with other duties as appropriate.

Skills

Typing with good accuracy

Excellent grammar

English proficiency

Math aptitude

Communication skills

Organizational skills

Education

High School education or equivalent

Tools

Microsoft Word

Microsoft Excel

Synergy SIS

Job description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type

Full-time (40 hours per week)

Base Hourly

$19.89

Class/Calendar

B21, 10.75 months

Benefits

Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay

Available annually

New Hire Experience

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary

To maintain accurate and reliable information about student records and files in a computerized system in order to retrieve and convey information to appropriate parties.

Key Responsibilities

• Extensive telephone contact with parents and general public
• Work closely and cooperatively with teachers and counselors; with special education department and teachers regarding scheduling; and counselors regarding schedule changes
• Record grades, Arizona reading, math and writing requirements and credits for ninth graders on permanent record cards
• Compile weekly enrollment reports
• Implement the registration process of new students and withdrawal of all students
• Maintain boundary exception forms
• Keep appropriate records and complete required reports
• Train and supervise registration assistant
• Regular and on-time attendance requiredl Perform general clerical tasks
• Request for and receive transcripts
• Assist attendance clerk when needed
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications

• High School education or equivalent
• Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database Synergy

Preferred Qualifications

• Public school experience

Skills & Competencies

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing with good accuracy; excellent test battery; excellent knowledge and usage of English grammar; high math aptitude
• Ability to operate general office machines and equipment
• Knowledge of school policies; public school experience preferred
• Ability to organize, to prioritize, to use initiative and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Work Environment & Physical Requirements

• The registrar works primarily in the administrative office of a junior high school
• Typically follows the school’s schedule (e.g., 7:30 AM – 4:00 PM), with occasional overtime during peak enrollment or reporting periods
• Daily interaction with students, parents, teachers, counselors, and administrators
• Moderate Stress: May experience stress during busy times such as registration, end of grading periods, or student transfers
• Sitting for extended periods
• Filing paperwork (requires bending, reaching, lifting up to 25 lbs)

Equal Opportunity Employer Statement

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.