School Registrar

Accelschools; Mesa (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

ACCEL Schools in Mesa, AZ is seeking a School Registrar to manage student records, enrollments, transfers, and withdrawals while coordinating with schools and county agencies. The role is office-based in Mesa and requires strong organizational and communication skills.

The ideal candidate will be bilingual, have data-entry experience, and hold a Bachelor’s degree or equivalent. Experience with student information systems and confidentiality is essential.

Qualifications

• Must be willing to work in-office in Mesa, Arizona.
• Bilingual required.
• Bachelor’s Degree or equivalent preferred.
• Previous outstanding school-related customer service experience required.
• Minimum of one year data entry, records management, or equivalent experience required.
• Minimum of one year of school admissions or retention experience preferred.
• Excellent oral and written communication skills.
• Ability to travel and possess own reliable transportation.
• Ability to work flexible hours that may include some evenings and weekends.
• Ability to pass state and federal background checks.

Responsibilities

• Create and maintain student files in accordance with Arizona laws and regulations.
• Track receipt of student records and follow up with prior schools to obtain any missing documents.
• Receive incoming student records and add to student files.
• Receive requests for records for withdrawn students and prepare and send student files.
• Upon receipt of records enter any needed student information into the Student Information System (SIS)
• Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the school Student Information System (SIS)
• Track new enrollment approvals and inform school stakeholders of student start dates
• Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
• Maintain confidentiality concerning all student information and any professional matters
• Utilize effective time management
• Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.
• Perform other duties as assigned

Skills

Bilingual

Data entry

Records management

Customer service

Communication

Education

Bachelor’s degree or equivalent

Tools

Google Docs

MS Office Suite

Email

Internet applications

Job description

ACCEL Schools is seeking a highly-qualified School Registrar in Arizona. The School Registrar maintains student records and ensures that student enrollments, transfers, and withdrawals are processed in a timely and thorough manner.

This is an in-office position located in Mesa, AZ.

Duties Include:

• Create and maintain student files in accordance with Arizona laws and regulations
• Track receipt of student records and follow up with prior schools to obtain any missing documents
• Receive incoming student records and add to student files
• Receive requests for records for withdrawn students and prepare and send student files
• Upon receipt of records enter any needed student information into the Student Information System (SIS)
• Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the school Student Information System (SIS)
• Track new enrollment approvals and inform school stakeholders of student start dates
• Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
• Maintain confidentiality concerning all student information and any professional matters
• Utilize effective time management
• Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.
• Perform other duties as assigned

Qualifications:

• Must be willing to work in-office in Mesa, Arizona
• Bilingual required
• Bachelor’s Degree or equivalent preferred
• Previous outstanding school-related customer service experience required
• Minimum of one year data entry, records management, or equivalent experience required
• Minimum of one year of school admissions or retention experience preferred
• Excellent oral and written communication skills
• Proficiency in computer applications, including Google Docs, MS Office Suite, e-mail, and internet applications
• Ability to work well under pressure as well as effectively prioritize and execute tasks to meet deadlines consistently
• Understanding of and ability to manage confidential information
• Ability to travel and possess own reliable transportation
• Ability to work flexible hours that may include some evenings and weekends
• Ability to work with a distributed workforce and clientele
• Ability to pass state and federal background checks

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bonafide occupational qualification exists.

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