School Office Manager: Welcoming, Organized & Efficient

Archdiocese of Seattle Catholic Schools; Mercer Island (WA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Two medical plan options

Dental plan

Vision plan

Life insurance

Pension

403(b)

HSA

FSA

Generous leave

Job summary

Archdiocese of Seattle is seeking a dedicated Office Manager for St. Monica School on Mercer Island for the 2026–2027 school year.

The role focuses on coordinating school office operations, welcoming families, staff, and visitors, and maintaining records with confidentiality. The position requires strong organizational and communication skills, accuracy in attendance and scheduling, and the ability to work independently in a faith-based school environment.

Qualifications

• Have a high school diploma or equivalent; an associate or bachelor's degree is preferred.
• Have experience in office administration, school administration, customer service, or a related field.
• Demonstrate excellent organizational and time-management skills.
• Possess strong written and verbal communication skills.
• Be proficient with common office technology, email, calendars, spreadsheets, and databases.
• Be dependable, professional, approachable, and able to work independently.
• Exercise excellent judgment and maintain confidentiality when handling sensitive information.
• Support the mission and values of Catholic education and be willing to participate in the faith life of the school.

Responsibilities

• Manage the day-to-day operations of the school office.
• Serve as a welcoming and professional first point of contact for students, families, staff, visitors, and community members.
• Answer and direct phone calls, emails, and other inquiries in a timely and professional manner.
• Welcome visitors and ensure proper visitor procedures are followed.
• Maintain an organized, efficient, and welcoming front office environment.
• Maintain office supplies and place orders as needed.
• Assist with calendars, meetings, appointments, and other administrative tasks.
• Maintain accurate records and files while protecting confidential information.
• Assist administrators and staff with special projects and school-wide needs.
• Maintain accurate daily student attendance records.
• Monitor student arrivals, late arrivals, early dismissals, and absences.
• Communicate with families regarding attendance and dismissal procedures as appropriate.
• Assist students who visit the office during the school day.
• Perform other duties as assigned by school administration.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Office software

Email

Calendars

Spreadsheets

Databases

Job description

Archdiocese of Seattle is seeking a dedicated Office Manager for St. Monica School on Mercer Island for the 2026–2027 school year.

The role focuses on coordinating school office operations, welcoming families, staff, and visitors, and maintaining records with confidentiality. The position requires strong organizational and communication skills, accuracy in attendance and scheduling, and the ability to work independently in a faith-based school environment.