School Office Manager: Smooth Operations & Communications

Hinds County School District; Jackson (MS); On-site; USD 28,000 - 40,000; Full time

Job summary

Hinds County School District at Byram Middle School in Mississippi seeks an Office Manager to ensure smooth, efficient operation of the school office. The role handles typing, filing, payroll information, and daily communications with staff, parents, and the public.

The position requires a minimum high school education with secretarial training, strong public relations skills, and the ability to multitask while maintaining discretion and professional conduct.

Qualifications

• Minimum high school education with further training in secretarial skills
• Strong public relations skills
• Ability to handle multiple office assignments
• Proficiency in typing
• Must be able to pass a typing (40 wpm) and proofreading test
• Computer and word processing skills
• Must demonstrate proficiency in word processing softwareProficiency in oral and written communication
• Loyalty and discretion
• Clerical duties as assigned
• Proficient in the use of voicemail and e mail

Responsibilities

• Types correspondence including memoranda, letters, and reports.
• Answers and directs telephone calls from principals, teachers, parents, and the general public.
• Responds to complaints and requests for information.
• Processes incoming requests for information and assistance.
• Maintains accurate and complete records and reports.
• Operates a variety of office equipment including photocopier, facsimile machine, and computer.
• Collects and prepares payroll information.
• Processes forms and internal paperwork.
• Types and copies forms, reports, and other documents.
• Prepares special reports related to assigned area of responsibility.
• Coordinates activities with other departments, schools, the public, and outside agencies.
• Exhibits professionalism in all on-the-job interactions.
• Inputs and retrieves data and text, including STI and MSIS data as assigned.
• Organizes and maintains disk storage and filing.
• Performs other related duties as requested or assigned.
• Assists in the fostering and promotion of a positive school climate.
• Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.

Skills

Typing speed

Word processing

Public relations

Multitasking

Clerical duties

Oral and written communication

Education

High school diploma with secretarial training

Tools

Voicemail and email

Job description

Hinds County School District at Byram Middle School in Mississippi seeks an Office Manager to ensure smooth, efficient operation of the school office. The role handles typing, filing, payroll information, and daily communications with staff, parents, and the public.

The position requires a minimum high school education with secretarial training, strong public relations skills, and the ability to multitask while maintaining discretion and professional conduct.