School Office Manager

0701 Great Hearts Louisiana - Harveston; United States; On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health coverage

401(k) retirement plan

Mission-driven culture

Job summary

Great Hearts Academies seeks an Office Manager to supervise front-office operations, lead the Enrollment Outreach Coordinator and Office Assistants, and ensure efficient daily procedures. You will manage student records, school financials, and communications, coordinating with providers and the director of operations; requires strong leadership, confidentiality, and proficiency with Word/Excel.

This role supports a mission-driven culture across multiple campuses, emphasizing accessibility, ADA

Qualifications

• Bachelor’s Degree or 3 years of school office experience.
• Budget management experience preferred.
• Strong communication and professional interaction with students, parents, and staff.

Responsibilities

• Manage front office operations and create a welcoming environment for parents and guests.
• Lead Office Assistants, Enrollment Outreach Coordinator, and Office Manager.
• Approve PTO and timesheets for front office staff.
• Oversee parent volunteers and communications to families.
• Maintain ADA compliant website uploads and academy communications.

Skills

Leadership

Communication

Office management

Word & Excel

Education

Bachelor’s Degree or 3 years of school office experience

Tools

Configio

JCampus

Excel

Word

Job description

Position: Office Manager Supervisor: Director of Operations Direct Report(s): Enrollment Outreach Coordinator, Assistant Office Manager, & Office Assistant FLSA Status: Salaried Exempt

About Great Hearts Academies Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally. Additional information can be found at http://www.greatheartsamerica.org/.

What does Great Hearts have to offer?

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.


• Retirement Planning: A competitive 401(k) with employer match.


• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

Position Summary

Office Culture

Manage the organization and services of the front office(s), ensuring a welcoming environment for all parents, students, and guests

Lead the Office Assistant(s), Enrollment Outreach Coordinator, and Assistant Office Manager in the successful completion of their responsibilities

Approve Front Office PTO and timesheets

Oversee parent volunteers service

Organize and distribute communications to the parent body via email, robotext, and social media, including the weekly community newsletter, academy mailings, and headmaster announcements

Keep website updated with all current and relevant information including ensuring uploads (PDFs, graphics) are ADA compliant.

Establish and communicate to all relevant parties an emergency contact and general oversight plan for the front office when not present at the school.

Student Records

Manage the collection of student entry documents, including emergency cards and handbook signature pages, etc.

Maintains all student files, uploads, and records

Manage the academy’s system and internal accountability for all enrollment/attendance reporting to the State

Process records requests from families and schools and maintain student withdrawal files in a manner required by LDOE or EBR guidelines

Ensures all student files are ready for annual LDOE or EBR audit

Enter in and update mater class schedule into JCampus and enroll all students into their assigned schedule

Maintain JCampus including creating course and updating schedule and student changes

Distribute class schedules to all students

Coordinate communication of grades to the families

Coordinate with the college counselor on any edits needed to student transcripts

Truancy court

School Financials

Conduct all accounts payable and receivable activities, including deposits, credit card coding, invoices etc.

Manage system for acquisition of educational supplies and non-curricular classroom materials and coordinate curricular supplies needed with Assistant Head of School

Work with GH Business Manager, Accounts Payable Clerk to coordinate vendor billing/communication.

Manage the payment portal (Configio) for the academy, creating all products for student and family purchase

Process refunds for families as needed, including for book deposits and Configio purchases

Qualifications, Competencies & Strengths

Bachelor’s Degree or 3 years of school office experience. Prior experience working in a front office. Budget management experience preferred. Ability to manage and organize confidential data efficiently. Ability to communicate effectively and professionally with students, parents, team members, and the public at large. Strong computer skills utilizing Word and Excel and the ability to learn new software and systems quickly. Be a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goals. Possess good supervisor and leadership skills with the ability to motivate and work with and through others to achieve desired results.

Additional Requirements

Type of fingerprint clearance: Must be able to pass fingerprint background clearance.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Travel required: May need to travel locally for training and professional development opportunities.

This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer. Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty. Great Hearts Academies leads the way in classical, liberal arts education. We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas. Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally. At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence. We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community. Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators. At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment.

Learn how you can grow both in mind and heart as an employee of Great Hearts. If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].