Enrollment Coordinator

0701 Great Hearts Louisiana - Harveston; Lake Charles (LA); Sur place; USD 45 000 - 55 000; Plein temps

Avantages offerts par ce poste

Comprehensive Health Coverage

401(k) with employer match

Mission‑driven culture

Résumé du poste

Great Hearts Academies seeks an Enrollment Outreach Coordinator to supervise marketing and enrollment activities across our Louisiana academy network. You will partner with the academy office to analyze data, plan events, and manage enrollment communications, ensuring accurate records and timely follow-up with families.

The role requires prior administrative experience, proficiency in Microsoft Office and school systems, and the ability to travel for local training and events.

Qualifications

• Bachelor's degree preferred.
• Previous administrative experience required; familiarity with school admin is a plus.
• Strong Microsoft Office skills; ability to manage data and reports.
• Travel may be required for training and events.

Responsabilités

• Collaborate with the home office marketing team; analyze data, plan events, and align enrollment efforts.
• Manage CRM data and daily follow-up; ensure accurate records and timely data entry.
• Plan enrollment communications to welcome families with a high-touch approach.
• Attend events during days, nights, and weekends to engage families and build partnerships.
• Assist in creating enrollment marketing materials for the academy.
• Track tours, parent engagements and school events; report enrollment metrics to leadership.
• Maintain student enrollment data in the SchoolAxis system; ensure data integrity.
• Coordinate visits and shadow days for prospective students; oversee registration packets.

Connaissances

Administrative experience

Formation

Bachelor's degree preferred

Outils

Microsoft Office

Workday

Adobe Acrobat

Taleo

Description du poste

Position

Enrollment Outreach Coordinator Supervisor: Academy Office Manager FLSA Status: Salaried Exempt Salary: $45,000 - $55,000

About Great Hearts Academies

GreatHeartsAcademies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally. Additional information can be found at http://www.greatheartsamerica.org/.

What does Great Hearts have to offer?

We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: A competitive 401(k) with employer match.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

Position Summary

Marketing

• Collaborate with the Great Hearts home office team in the marketing efforts of the academy, including holding regular meetings to analyze data, plan events, and align efforts
• Manage CRM data and daily follow‑up activities, ensuring accurate and timely data entry, high‑quality records, consistent tracking, and proactive management of contacts through each stage of the enrollment process.
• Plan enrollment related communication strategy for welcoming/high‑touch feel
• Plan and attend events during the days, nights, and weekends to meet families, build partnerships, and spread the word about the academy
• Help create marketing materials for the academy

New Student Enrollment

• Track progress towards metrics set for all steps in the enrollment process, including the number of tours, parent engagements, school events, and students enrolled
• Keep the academy leadership and Great Hearts enrollment team apprised of the current enrollment statistics for the academies
• Maintain all data in the academy’s enrollment system (SchoolAxis)
• Understand and follow charter law and enrollment policies and procedures
• Verify enrollment priorities to ensure the waitlist remains in proper order and all enrollment practices remain in compliance
• Respond to phone calls and parent emails regarding enrollment, registration, and beyond, speaking about the Academy as well as GreatHearts
• Requests transcripts from high school transfer students and provides them to the college counselor to determine graduation pathway
• Organize and conduct school tours
• Coordinate visits from prospective students, e.g. “shadow days”
• Receive, manage, and process registration packets including late enrollments

Student Retention

• Collaborate with the Office Manager to smoothly transition family care
• Drive family retention from registration complete through the first day of school
• Provide individualized mid‑year enrollment support to newly enrolled families, tailoring communication and follow‑up to each family’s unique needs to ensure a welcoming transition into the community
• Partner closely with the Parent Service Organization (PSO) to support family attraction and retention efforts throughout the full enrollment lifecycle (open enrollment, post‑enrollment, and mid‑year enrollment).
• Work with the school administration to plan events and campaigns designed to encourage families to remain at the academy.
• Work with the school administration to plan events and campaigns designed to encourage families to remain at the academy.

Qualifications, Competencies & Strengths

• Education: Bachelor's degree preferred.
• Experience: Previous administrative experience required, experience in school administrative or working with student systems is preferred.
• Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience with Workday, Adobe Acrobat, and Taleo preferred.
• Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
• Travel required: May need to travel locally for training and professional development opportunities.

GreatHeartsAcademies is an EqualOpportunityEmployer.

Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty.

GreatHeartsAcademies leads the way in classical, liberal arts education. We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas. Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally.

AtGreatHearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence.

We celebrate diversity and welcome individuals from all backgrounds—insideand outsideeducation—who bring unique perspectives and ideas to enrich our community.

Throughmeaningful conversations and collaboration, we foster a strong, supportive cohort of educators.

AtGreatHearts, yourpassionandexpertisewill thriveinasupportiveanddynamicenvironment.

Learnhowyoucangrowbothinmindandheart asanemployee of GreatHearts.

If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].