School Office Manager

Archdiocese of Detroit; Plymouth (MN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated School Office Manager to oversee financial and operational functions at a vibrant parish school. This full-time role involves managing budgeting, accounting, and human resources while fostering a culture of prayer and community. The ideal candidate will thrive in a collaborative environment, ensuring compliance with laws and supporting the school's mission. If you are organized, confidential, and passionate about education, this opportunity to make a difference in students' lives is perfect for you.

Qualifications

• Bachelor's degree preferred for the Office Manager role.
• Strong organizational and computer skills are essential.
• Experience in school or finance operations is a plus.

Responsibilities

• Oversee financial and operational functions of the school.
• Manage HR needs and maintain student records.
• Collaborate with staff for events and maintain compliance.

Skills

Organizational Skills

Confidentiality

Computer Skills

Finance Operations

Education

Bachelor's Degree

Tools

FACTS Student Information System

Job description

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Full Time

We are blessed at Our Lady of Good Counsel Parish School (OLGC) in Plymouth, MI, to offer life-changing encounters with Jesus and to equip leaders to transform the culture. We are seeking a School Office Manager to join our OLGC family. The candidate will thrive in a team environment with a desire to advance our mission.

We invite each prospective team member to prayerfully discern:

1. The mission and vision of the Archdiocese of Detroit to renew and reinvent our Catholic schools in missionary discipleship.
2. What it means to have a personal encounter with Jesus and live the faith.
3. What it takes for every staff member to build a cohesive team, foster a culture of prayer, and regularly evangelize and disciple each other.

Job Summary

The Office Manager is responsible for overseeing the financial and operational functions of the school, including budgeting, accounting, human resources, and compliance with laws, while supporting the school’s mission and values. The Office Manager also assists with the school’s Student Information System to manage pupil accounting and develop family tuition plans. The school office manager works closely with the Parish Finance Department.

Duties and Responsibilities

• Handle sensitive and confidential information for staff and families.
• Learn FACTS (the school’s student information system) to assist in enrollment data and manage family tuition plans.
• Oversee state reports related to human resources and pupil accounting, ensuring compliance in mandated areas.
• Manage tuition balances and oversee delinquent accounts.
• Organize data regarding student scholarship programs and staff discounts related to tuition.
• Work with the Principal to prepare yearly budget and accounting reports for the parish finance council and community.
• Manage purchase orders, work orders, deposits, and reimbursement invoices related to school accounting.
• Handle monies received from school events, including cash counting, deposit forms, and online payments.
• Collaborate with front office staff to ensure substitute coverage and maintain Safe Environment records.
• Support ordering of materials needed for the school.
• Manage HR needs such as background checks, fingerprinting, staff contracts, maternity leave, and weekly timesheets for hourly employees.
• Maintain and update personnel and student records.
• Assist and support the admin team during staff development days, open houses, curriculum nights, and other events.

Qualifications

• Bachelor’s degree preferred.
• Ability to maintain confidentiality.
• Strong computer and organizational skills.
• Experience with school and/or finance operations is preferred.

Details

• This is a full-time position.
• Reports to the principal.

How to Apply

Qualified candidates should submit:

• Resume
• Cover letter
• Statement of faith
• References list

Send applications to: [e-mail]

Subject line: Office Manager (PDF attachments only)

Applications accepted until the position is filled.