School Office & Enrollment Coordinator

Accelschools; Cleveland (OH); On-site; USD 39,499 - 48,276; Full time

Benefits offered by this job

Paid time off

Retirement contributions

Life insurance

Disability insurance

Discounted childcare

Job summary

ACCEL Schools in Cleveland, OH seeks an Office Manager to handle front-office operations, student records, and clerical support. You’ll work with the Principal to maintain FERPA-compliant records, coordinate communications, and assist with enrollment and events.

Requirements include an Associate’s degree (Bachelor’s preferred), at least two years’ office management experience, strong Microsoft Office skills, and the ability to manage confidential information.

Qualifications

• Associate’s degree: Bachelor’s degree preferred
• Minimum two (2) years’ office management experience
• High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
• Experience learning and mastering new computer programs
• High quality written and verbal communication skills
• Excellent organization and time management skills
• Ability to work independently and contribute to a team
• Professional, punctual and self-motivated
• Understanding and ability to manage confidential information
• Ability to lift 25 lbs.
• Ability to pass federal and state criminal background checks (FBI/BCI)
• Experience working in an education setting preferred

Responsibilities

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• Manage school-wide phone, email, and in-person communications including: Answer phones, Greet/direct visitors and students arriving at the office, Implement registration, badging and visiting procedures for parents and guests, Help create and distribute school newsletters, surveys, and other notifications, Assist with school events.
• Support student enrollment goal and retention processes including: Participate in information sessions, Produce welcome packets and mailers, Conduct tours and student/parent orientations, Input student and staff data into the appropriate systems, Request and obtain records for newly enrolled students.
• Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: Ensure 100% on-time and complete daily attendance submissions, Complete all required steps of the truancy process, Process student withdrawals, Prepare and maintain transcripts, Fulfill records requests within policy guidelines, Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations, Participate in annual student record audits.
• Perform administrative support functions such as: Preparing reports, Filing, Processing incoming and outgoing mail and packages, Coordinating meetings and events, Maintaining calendars, Maintain appropriate levels of office supplies and other material inventory, Log and report issues pertaining to office equipment, technology, custodial, and facilities
• Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
• Maintain meal count lists and communicate monthly food calendars
• Ensure timely and accurate completion of human resource processes including: I-9 verification for new hires, Weekly time & attendance submissions for 100% of staff, Offboarding
• Actively participate in school staff meetings, committee meetings and professional development events
• Perform other duties as assigned

Skills

Office management

Communication skills

Organization

Confidential information handling

Teamwork

Independent work

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

ACCEL Schools in Cleveland, OH seeks an Office Manager to handle front-office operations, student records, and clerical support. You’ll work with the Principal to maintain FERPA-compliant records, coordinate communications, and assist with enrollment and events.

Requirements include an Associate’s degree (Bachelor’s preferred), at least two years’ office management experience, strong Microsoft Office skills, and the ability to manage confidential information.