Office Assistant - School Based- Hazleton Elem/Middle School

Young World Physical Education; Hazleton (Luzerne County); On-site; USD 17,000 - 22,000; Part time

Job summary

Hazleton Area School District is seeking an Office Assistant – School Based for Hazleton Elementary/Middle School. The role supports the front office, answers calls, greets visitors, and maintains student records with confidentiality and professionalism.

The position requires a high school diploma, strong Microsoft Office skills, and the ability to multi-task in a busy school environment. This part-time, 10-month role emphasizes reliability and teamwork within the Office of the Principal.

Qualifications

• High school diploma and general office experience.
• Excellent phone etiquette.
• Exceptional interpersonal communication skills.
• Ability to multi-task and meet deadlines.
• Strong office skills including confidentiality.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and internet navigation.
• Clearances and pre-employment requirements: Act 24/34/114/151/168 and TB/drug testing.

Responsibilities

• Greet and assist visitors in a professional manner.
• Answer telephone calls, take messages, and direct inquiries to appropriate staff.
• Interact courteously with district personnel and the public.
• Perform clerical duties: typing, photocopying, faxing, filing, and collating documents.
• Assist with daily absentee reporting for the school.
• Maintain records of student entries, transfers, and withdrawals.
• Assist administrative staff as needed.
• Call parents regarding student absences when requested.
• Use student and transportation software in daily office operations.
• Process incoming and outgoing mail and deliveries.
• Distribute intra-district mail and deliveries.
• Maintain monthly procedure manual and update as necessary.
• Regular attendance and adherence to district policies.

Skills

Excellent phone etiquette

Interpersonal communication

Multitasking

Organizational skills

Written and verbal communication

Confidentiality

Time management

Independent work

Education

High school diploma

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Office Assistant - School Based- Hazleton Elem/Middle School

Hazleton Area School District Hazleton Elementary/Middle School - Hazleton, Pennsylvania Open in Google Maps

Hazleton Area School District Hazleton Elementary/Middle School - Hazleton, Pennsylvania Open in Google Maps

This job is also posted in Hazleton Area School District

Job Details

Job ID: 5884962
Application Deadline: Aug 24, 2026 4:00 PM (Eastern Standard Time)
Re-Posted: Aug 17, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION TITLE: Office Assistant – School Based

DATE:January 24, 2019

DEPARTMENT:Office of the Principal

REPORTS TO: Principal / Assistant Principal

LOCATION: Various Schools

POSITION GOAL:

Provide support to school office. Interact with parents and students in a professional manner, while answering phones, receiving visitors, providing assistance and responding to general inquiries.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Receive, communicate and interact with all visitors entering the school in a professional manner.
• Answer all telephone calls. Take messages and/or respond to inquiries from employees, parents, students, and others, and refer, when necessary, to appropriate staff member or department.
• Communicate and interact with all district personnel in a courteous, friendly and professional manner.
• Perform a variety of duties to include, but not limited to, typing documents and reports, photocopying, faxing, filing and collating.
• Assist in processing the daily absentee report for the entire school.
• Assist in maintaining records of all students entering, transferring and withdrawing from the school district.
• Assist the school administrative staff.
• Call parents regarding the reason for the absence of their child when requested.
• Assist in utilizing student software and transportation software in the daily operation of the school.
• Process all incoming and outgoing U.S. Postal Service mail.
• Receive, sort and distribute all intra-district incoming and outgoing mail.
• Accept and distribute all deliveries made to the main office.
• Regular attendance is an essential function of this position.
• Maintain a procedure manual for this department, reviewing annually and submit any revisions to supervisor at time of evaluation.
• This position description does not express or imply that these are the only duties to be performed by the incumbent in the position. The employee will be required to perform any other position related duties requested by the supervisor.

QUALIFICATIONS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• High school diploma and general office experience
• Excellent phone etiquette
• Possess exceptional interpersonal communication skills
• Ability to work independently on assigned tasks, as well as to accept direction on given assignments
• Ability to multi-task
• Strong office skills, including organizational skills, with the ability to meet deadlines and maintain confidentiality
• Able to communicate clearly and concisely, both orally and in writing
• Knowledge of Microsoft Office software, including Excel, Word, Outlook and internet navigation
• Current Act 24 (82), Act 34, Act 114, Act 151, Act 168 clearances and pre-employment drug testing and physical with TB test required.
• The person, while performing in this position, will be required to:
  • Use hands to finger, handle or feel objects, tools or controls, and to talk and hear;
  • Sit, and occasionally be required to stand, walk, stoop, kneel and crouch;
  • Have specific vision abilities, to include close vision and the ability to adjust focus;
  • Subject to inside office environmental conditions with moderate noise level;
  • Have the ability to lift and/or move up to 25 pounds; and
  • Possess effective communication, judgment, mathematical, planning and human relations skills, and to meet deadlines with severe time constraints.

TERMS OF EMPLOYMENT:

• 10 months per year; 5 hours per day (part time).
• Salary and benefits according to the agreement between the Board of School Directors and the Hazleton Area School District for the part-time paraprofessionals.

The Hazleton Area School District is an equal opportunity employment, educational and service organization.

Position Type: Part-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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