School Office Assistant (part-time)

Great Hearts Academies; Gilbert (AZ); On-site; USD 17,000 - 25,000; Part time

Job summary

Great Hearts Academies is seeking a part-time School Office Assistant at Arete Preparatory Academy in Gilbert, AZ. The role supports daily administrative operations, answers calls, handles parent interactions, and assists with enrollment and documentation.

The ideal candidate has an associate degree and 2–4 years of office or school administrative experience, with strong customer service and Microsoft Office skills. This is an hourly, non-exempt position.

Qualifications

• Associate degree preferred.
• 2-4 years office or school-related administrative experience.
• Proficient with Microsoft Office products.
• Strong customer service and communication skills.

Responsibilities

• Answer and manage incoming calls.
• Receive and interact professionally with parents, students and visitors.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Print and distribute class schedules.
• Assist with annual enrollment process and maintain enrollment database.
• Record, transcribe, and distribute incoming communications.
• Collect fees and issue receipts for extracurricular activities.
• Assist faculty with copying and class preparation.
• Other duties as assigned.

Skills

Microsoft Office

Customer service

Communication

Multitasking

Detail oriented

Education

Associate degree

Job description

Position Title: School Office Assistant (part-time)Location: Arete Preparatory Academy, 4525 E Baseline Rd, Gilbert, AZ 85234Reports To: HeadmasterFLSA Status: Hourly, Non-ExemptCompensation Type: HourlySchedule: 20 hours per weekAbout Great Hearts AcademiesGreat Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.Additional information can be found at http://www.greatheartsamerica.org/.Position Summary: The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.Duties and Responsibilities:Answer and manage incoming callsReceive and interact professionally with parents, students and visitorsPrepare and edit correspondence, communications, presentations, and other documentsPrint and distribute class schedulesAssist with annual enrollment process to include correspondence and maintenance of the student enrollment databaseFile and retrieve documents and reference materialsRecord, transcribe, and distribute incoming communicationsReceive and process records requests in a timely mannerCollect fees and issue receipts to parents for extra-curricular activitiesAssist faculty with copying and other class preparationOther duties as assignedRequired/Preferred Education: Associate degree preferredRequired/Preferred Experience: 2-4 years office or school-related administrative position.Required/Preferred Skills:Proficient with Microsoft Office products.Respond to common inquires or complaints from parents.Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.Strong Customer Service skillsMust be able to multi-task, have the ability to organize, and be detailed-oriented.Must create and maintain a customer-focused atmosphere within the administrative functions.Physical Functions: Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.Travel required: May need to travel locally for training and professional development opportunities.This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.Great Hearts Academies is an Equal Opportunity Employer.