School Office Assistant

Great Hearts Academies; Apache Junction (AZ); On-site; USD 17,000 - 22,000; Full time

Benefits offered by this job

Health Insurance

401(k) with employer match

Growth opportunities

Job summary

Great Hearts Academies is seeking a School Office Assistant at the Blossom Rock campus in Apache Junction, AZ to support daily administrative operations for students, parents, and staff. The role involves managing calls, coordinating enrollment tasks, and assisting with classroom preparation to keep the campus running smoothly.

Ideal candidates have 2–4 years of office or school administrative experience, strong Microsoft Office skills, and a commitment to customer service.

Qualifications

• Associatiate degree preferred.
• 2-4 years office or school-related administrative experience.
• Proficient with Microsoft Office products.
• Strong customer service and professional communication skills.
• Ability to multi-task and stay organized.

Responsibilities

• Answer and manage incoming calls.
• Greet and interact professionally with parents, students and visitors.
• Prepare and edit correspondence, presentations, and documents.
• Print and distribute class schedules.
• Assist with enrollment process and maintain enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Process records requests in a timely manner.
• Collect fees and issue receipts for activities.
• Assist faculty with copying and class preparation.

Skills

Customer service

Communication

Multi-tasking

Detail-oriented

Professionalism

Education

Associate degree

Tools

Microsoft Office

Job description

Position Title: School Office AssistantLocation: Blossom Rock, Apache Junction, AZReports To: HeadmasterFLSA Status: Hourly, Non-ExemptCompensation Type: HourlyAbout Great Hearts AcademiesGreat Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.Additional information can be found at http://www.greatheartsamerica.org/.What does Great Hearts have to offer?We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.Retirement Planning: A competitive 401(k) with employer match.Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.Position Summary: The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.Duties and Responsibilities:Answer and manage incoming callsReceive and interact professionally with parents, students and visitorsPrepare and edit correspondence, communications, presentations, and other documentsPrint and distribute class schedulesAssist with annual enrollment process to include correspondence and maintenance of the student enrollment databaseFile and retrieve documents and reference materialsRecord, transcribe, and distribute incoming communicationsReceive and process records requests in a timely mannerCollect fees and issue receipts to parents for extra-curricular activitiesAssist faculty with copying and other class preparationOther duties as assignedRequired/Preferred Education: Associate degree preferredRequired/Preferred Experience: 2-4 years office or school-related administrative position.Required/Preferred Skills:Proficient with Microsoft Office products.Respond to common inquires or complaints from parents.Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.Strong Customer Service skillsMust be able to multi-task, have the ability to organize, and be detailed-oriented.Must create and maintain a customer-focused atmosphere within the administrative functions.Physical Functions: Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.Travel required: May need to travel locally for training and professional development opportunities.This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.Great Hearts Academies is an Equal Opportunity Employer.