School Office Assistant (part-time)

Great Hearts Online; Gilbert (AZ); On-site; USD 19,000 - 25,000; Part time

Job summary

Great Hearts Academies in Gilbert, AZ is seeking a part-time School Office Assistant to support daily administrative operations at the Arete Preparatory Academy campus. The role handles calls, inquiries, enrollment tasks, and general office duties with a strong emphasis on customer service.

The ideal candidate will have 2–4 years in an office or school setting, an Associate degree (preferred), and proficiency with Microsoft Office.

Qualifications

• Associate degree preferred.
• 2-4 years office or school-related administrative experience.

Responsibilities

• Answer and manage incoming calls.
• Receive and interact professionally with parents, students and visitors.
• Prepare and edit correspondence, presentations, and other documents.
• Print and distribute class schedules.
• Assist with annual enrollment process, including correspondence and maintenance of the student enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Receive and process records requests in a timely manner.
• Collect fees and issue receipts to parents for extracurricular activities.
• Assist faculty with copying and other class preparation.
• Other duties as assigned.

Skills

Customer service

Communication

Multitasking

Organization

Attention to detail

Education

Associate degree (preferred)

Tools

Microsoft Office

Job description

School Office Assistant (part-time)### School Office Assistant (part-time)Apply: Onsite: Gilbert, AZ: Part time: Posted Today: R-1023**Position Title:** School Office Assistant (part-time) **Location:** Arete Preparatory Academy, 4525 E Baseline Rd, Gilbert, AZ 85234 **Reports To:** Headmaster **FLSA Status:** Hourly, Non-Exempt **Compensation Type:** Hourly **Schedule:** 20 hours per week **About Great Hearts Academies** Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally. Additional information can be found at http://www.greatheartsamerica.org/. **Position Summary:** The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus. **Duties and Responsibilities:** * Answer and manage incoming calls* Receive and interact professionally with parents, students and visitors* Prepare and edit correspondence, communications, presentations, and other documents* Print and distribute class schedules* Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database* File and retrieve documents and reference materials* Record, transcribe, and distribute incoming communications* Receive and process records requests in a timely manner* Collect fees and issue receipts to parents for extra-curricular activities* Assist faculty with copying and other class preparation* Other duties as assigned **Required/Preferred Education:** Associate degree preferred **Required/Preferred Experience:** 2-4 years office or school-related administrative position. **Required/Preferred Skills:** * Proficient with Microsoft Office products.* Respond to common inquires or complaints from parents.* Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.* Strong Customer Service skills* Must be able to multi-task, have the ability to organize, and be detailed-oriented.* Must create and maintain a customer-focused atmosphere within the administrative functions. **Physical Functions:** Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.**Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.****Travel required: May need to travel locally for training and professional development opportunities.****This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.****Great Hearts Academies is an Equal Opportunity Employer.**