School of Nursing Administrative Specialist

Louisiana State University and Agricultural and Mechanical College; Alexandria (LA); On-site; USD 36,000 - 65,000; Full time

Benefits offered by this job

Health, life, dental, and vision保险

Flexible spending accounts

Retirement options

Tuition exemption for qualified

Job summary

Louisiana State University of Alexandria is seeking a School of Nursing Administrative Specialist to provide comprehensive administrative support to the Nursing Director and faculty. The role requires coordinating school office duties, maintaining records, and ensuring timely responses to leadership, students, and staff in accordance with university policies.

The position involves preparing reports for the Louisiana State Board of Nursing and accrediting bodies, handling contracts and

Qualifications

• Bachelor's degree or higher preferred.
• Strong MS Office or Microsoft 365 skills.
• Technical skills in creating and utilizing spreadsheets.
• Ability to learn new technologies such as Smartsheets.
• Strong time management skills.
• Strong interpersonal skills across campus.

Responsibilities

• Provide administrative support to the School of Nursing Director.
• Coordinate all School of Nursing office duties with independent judgment.
• Prepare reports for LSBN and accrediting bodies.
• Prepare contracts and related documents with follow-through and billing.
• Prepare purchase requisitions and monitor orders.

Skills

Time management

Interpersonal skills

Independent decision-making

Office management experience

Public addressing (campus interactions

Education

Bachelor's degree or higher preferred

Tools

Microsoft Office

Microsoft 365

Smartsheets

Spreadsheets (Excel)

Job description

About Us

Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.

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Job Posting Title

School of Nursing Administrative Specialist

Position Type

Professional / Unclassified

Department

LSUA ASA - HHS - Nursing (Sarita V James (00001233))

Work Location

LSU - Alexandria

Pay Grade

Professional

Job Description

RESPONSIBILITIES:

• 50% Administrative Assistant to School of Nursing Director
• Provides administrative assistance to School of Nursing faculty
• Coordinates all School of Nursing office duties, making independent judgments as actions needed
• Responds to requests accordingly from leadership, students, faculty, and staff regarding
• established policies and procedures
• Represents correspondence for Director.
• Prepares reports for Louisiana State Board of Nursing and accrediting bodies with guidelines from Director
• Prepares contractual agreements and related documents with follow-through and billing.
• Prepares purchase requisitions needed by the School of Nursing.
• Follows up on receipt of all items ordered and resolves issues with orders.
• Monitors and maintains student records and management of LSBN applications for clinical practice.
• Monitors changes in the program to address clinical needs accordingly.
• Audits student rosters and records to help ensure requirements are met for degree programs.
• Organizes and maintains records and filing system for office , including student, general , and personnel files according to university guidelines.
• Hosts orientation meetings with students and their LSBN application process.
• Hosts orientation meetings with senior students preparing for licensure exam.
• Coordinates with LSBN analysts for reporting needs of new and existing clinical students.
• Assists with Director's calendar and scheduling of events.
• Autonomous decision making for day-to-day operations of the school.
• Monitors schedule and faculty appointment forms for full time faculty and adjuncts as assigned
• Submits all faculty appointment forms and cumulative appointment forms to HR in
• collaboration with RN-BSN coordinator timel y
• Assists with office set up for new employees and ensure office equipment is working appropriatel y .
• 35% Advanced Clerical Updates Technical Skills with Microsoft Office or Smartsheets
• Lead on preparations for recruiting event materials, promotional supplies
• Confidential maintenance of faculty/staff appointments, new hires, and files for all programs
• Monitors and assists with accreditation needs for additional reports as well as annual reports for ACEN and LSBN
• Collaborates with RN-BSN Coordinator with shared duties
• Participates in School of Nursing Committees as assigned and records minutes.
• 5% Supervisory Supervises student worker or peer mentors as warranted.
• 10% Other Duties Other duties assigned by the Director.
• Works with appropriate offices across campus
• Supports LSUA through participation in various service activities
• Supports RN-BSN program in the absence ofRN-BSN coordinator

QUALIFICATIONS:

• Bachelor's Degree or higher preferred
• Technical skills in the utilization of Microsoft Office or Microsoft 365
• Technical skills in the utilization and creation of spreadsheets
• Ability to learn new technology advances such as SMART Sheets
• Strong time management skills
• Strong interpersonal skills in addressing public and co-workers across campus
• Ability to make decisions independently
• Prior support role/office management experience preferred

Additional Job Description

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified

Posting Date

October 30, 2026

Closing Date (Open Until Filled if No Date Specified)

November 4, 2026