School of Nursing Administrative Specialist

Louisiana State University; Alexandria (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

Louisiana State University - Alexandria is seeking an Administrative Specialist to provide essential support to the School of Nursing Director and faculty. The role coordinates office duties, prepares reports, manages records, and handles contracts and purchasing processes.

The position requires a Bachelor's degree or higher preferred, strong Microsoft Office skills, and the ability to learn SMART Sheets. It offers opportunities to contribute to accreditation activities and to support student

Qualifications

• Bachelor's Degree or higher preferred.
• Technical skills in the utilization of Microsoft Office or Microsoft 365.
• Ability to create and work with spreadsheets.
• Ability to learn new technology such as SMART Sheets.

Responsibilities

• Administrative support to School of Nursing Director.
• Coordinates office duties and policy compliance.
• Represents correspondence for Director and prepares reports for boards/ACEN/LSBN.
• Prepares purchase requisitions and follows through on orders.
• Maintains student and personnel records and LSBN/clinical practice applications.
• Hosts orientation meetings for students and licensure processes.
• Assists with faculty appointment forms and HR collaboration.

Skills

MS Office

Time management

Interpersonal skills

Decision making

Education

Bachelor's degree

Tools

Microsoft 365

Job description

School of Nursing Administrative Specialist# Louisiana State University - Careers## School of Nursing Administrative SpecialistApply: LSU - Alexandria: Full time: Posted Today: End Date: November 4, 2026 (4 days left to apply): R00121876## **About Us:**Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.## ****All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).****## **If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.**## Job Posting Title:School of Nursing Administrative Specialist## Position Type:Professional / Unclassified## Department:LSUA ASA - HHS - Nursing (Sarita V James (00001233))## Work Location:LSU - Alexandria## Pay Grade:Professional## Job Description:### RESPONSIBILITIES:50% Administrative* Assistant to School of Nursing Director* Provides administrative assistance to School of Nursing faculty* Coordinates all School of Nursing office duties, making independent judgments as actions needed* Responds to requests accordingly from leadership, students, faculty, and staff regardingestablished policies and procedures* Represents correspondence for Director.* Prepares reports for Louisiana State Board of Nursing and accrediting bodies with guidelines from Director* Prepares contractual agreements and related documents with follow-through and billing.* Prepares purchase requisitions needed by the School of Nursing.* Follows up on receipt of all items ordered and resolves issues with orders.* Monitors and maintains student records and management of LSBN applications for clinical practice.* Monitors changes in the program to address clinical needs accordingly.* Audits student rosters and records to help ensure requirements are met for degree programs.* Organizes and maintains records and filing system for office, including student, general, and personnel files according to university guidelines.* Hosts orientation meetings with students and their LSBN application process.* Hosts orientation meetings with senior students preparing for licensure exam.* Coordinates with LSBN analysts for reporting needs of new and existing clinical students.* Assists with Director's calendar and scheduling of events.* Autonomous decision making for day-to-day operations of the school.* Monitors schedule and faculty appointment forms for full time faculty and adjuncts as assigned* Submits all faculty appointment forms and cumulative appointment forms to HR incollaboration with RN-BSN coordinator timely* Assists with office set up for new employees and ensure office equipment is working appropriately.35% Advanced Clerical* Updates Technical Skills with Microsoft Office or Smartsheets* Lead on preparations for recruiting event materials, promotional supplies* Confidential maintenance of faculty/staff appointments, new hires, and files for all programs* Monitors and assists with accreditation needs for additional reports as well as annual reports for ACEN and LSBN* Collaborates with RN-BSN Coordinator with shared duties* Participates in School of Nursing Committees as assigned and records minutes.5% Supervisory* Supervises student worker or peer mentors as warranted.10% Other Duties* Other duties assigned by the Director.* Works with appropriate offices across campus* Supports LSUA through participation in various service activities* Supports RN-BSN program in the absence ofRN-BSN coordinator**QUALIFICATIONS:*** Bachelor's Degree or higher preferred* Technical skills in the utilization of Microsoft Office or Microsoft 365* Technical skills in the utilization and creation of spreadsheets* Ability to learn new technology advances such as SMART Sheets* Strong time management skills* Strong interpersonal skills in addressing public and co-workers across campus* Ability to make decisions independently* Prior support role/office management experience preferred## Additional Job Description:## Competencies:None## Special Instructions:Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire. Please attach all transcripts to your application. A background check is required for hire. Questions or concerns about your application should be directed to LSUA Human Resources at [phone] or [e-mail].**Skills Needed:****Preferred Skills:**## Posting Date:October 30, 2026## Closing Date (Open Until Filled if No Date Specified):November 4, 2026## Additional Position Information:**Background Check -** An offer of employment is contingent on a satisfactory pre-employment background check.**Benefits -** LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.## Essential Position (Y/N):## LSUA is an Equal Opportunity Employer.## HCM Contact Information:Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed [e-mail]