School Health Front Desk & Admin Specialist

PanCare Health; Panama City (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

14 paid holidays

3 weeks paid vacation per year

403(b) employer match

Job summary

PanCare Health in Panama City, FL is seeking an Administrative Assistant to support our School Health team. You are the first point of contact, welcoming visitors and staff, while providing administrative and clerical support to the School Health Department.

This on-site role handles front-desk tasks, records, and compliance-related duties in a HIPAA/FERPA environment. The successful candidate will have at least 1 year of reception or office support experience, strong communication,

Qualifications

• 1 year of experience in reception, administrative or office support role
• Excellent communication skills, both verbal and written
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong attention to detail and thoroughness
• Proficiency with Microsoft Office Suite and Google Workspace

Responsibilities

• Greets visitors and acts as point of contact for staff from all departments
• Manages visitor check-in, logs visitors, issues badges as needed
• Receives, logs, and distributes packages and deliveries
• Maintains a professional lobby and reception area
• Handles inquiries by phone and email; prepares notices
• Drafts and formats documents for the School Health Department
• Tracks inventory and coordinates supplies and purchase orders
• Updates departmental databases and maintains records for compliance
• Supports meetings by scheduling, preparing agendas, and taking minutes
• Performs general office tasks and supports departmental projects
• Protects confidential information in compliance with HIPAA and FERPA

Skills

Excellent communication

Organizational skills

Attention to detail

Time management

Education

Associate's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

PanCare Health in Panama City, FL is seeking an Administrative Assistant to support our School Health team. You are the first point of contact, welcoming visitors and staff, while providing administrative and clerical support to the School Health Department.

This on-site role handles front-desk tasks, records, and compliance-related duties in a HIPAA/FERPA environment. The successful candidate will have at least 1 year of reception or office support experience, strong communication,