School Front Desk Specialist

Young World Physical Education; Henderson (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Vance County Schools is seeking a Central Office Receptionist to manage the front desk at the Administrative Service Center in Henderson, NC. You will greet visitors, answer calls, manage mail and deliveries, and provide clerical support to staff and events.

Reports to the Chief Human Resources Officer and starts immediately. The role requires strong communication, Microsoft Office proficiency, and a professional, welcoming presence in a fast-paced school environment.

Qualifications

• High school diploma or equivalent required; additional training in office administration is a plus.
• Previous experience in customer service or administrative role preferred.
• Strong interpersonal and communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Ability to multitask, prioritize, and remain calm in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Friendly, professional demeanor and a commitment to providing excellent service.
• Familiarity with school operations and educational environments is a plus.

Responsibilities

• Greet and assist staff, parents, and visitors in a friendly, professional manner.
• Answer, screen, and direct phone calls; take and relay messages accurately.
• Monitor and manage visitor access, ensuring compliance with safety protocols.
• Maintain the front office area, ensuring it is organized, welcoming, and secure.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with clerical tasks such as filing, copying, and data entry as needed.
• Provide support to staff with administrative needs, including preparation of materials for meetings or events.
• Communicate effectively with staff, students, parents, and other stakeholders.
• Respond to guests inquiries and direct them to appropriate personnel when necessary.
• Assist with the coordination of events and activities as needed.
• Ensure compliance with all policies and procedures in the reception area.

Skills

Customer service

Communication

Multitasking

Organizational skills

Attention to detail

Friendly demeanor

Education

High school diploma

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Vance County Schools is seeking a Central Office Receptionist to manage the front desk at the Administrative Service Center in Henderson, NC. You will greet visitors, answer calls, manage mail and deliveries, and provide clerical support to staff and events.

Reports to the Chief Human Resources Officer and starts immediately. The role requires strong communication, Microsoft Office proficiency, and a professional, welcoming presence in a fast-paced school environment.