HR Front Desk & Admin Specialist

NORTHAMPTON COUNTY PUBLIC SCHOOLS; Machipongo (VA); On-site; USD 33,076 - 49,366; Full time

Job summary

Northampton County Public Schools in Virginia seeks a Front Desk Administrative Assistant in Human Resources to serve as the Central Office receptionist and provide essential administrative support for the HR department.

You will manage visitor sign-in, phones, mail, scheduling, and confidential personnel records while upholding professional standards and confidentiality. Familiarity with Microsoft Office and Google Suite is required.

Qualifications

• A degree/diploma in a related program or appropriate coursework leading to a degree/diploma.
• Four to five years of successful secretarial experience.
• Thorough knowledge of standard office practices.
• Strong attention to detail.
• Ability to communicate effectively both orally and in writing.
• Knowledge and ability to use Microsoft Office (Excel/Word/Publisher) and Google Suite.
• Ability to work with a variety of people in various situations.
• Any alternative qualifications the School Board may deem appropriate.

Responsibilities

• Greet visitors as primary receptionist and provide exceptional customer service.
• Answer main telephone line, screen calls, take messages, and route inquiries.
• Manage mail, interoffice correspondence, email, and voicemail promptly.
• Schedule and coordinate interviews and orientations with notice and materials.
• Prepare, proofread, and distribute confidential documents and reports.
• Research, compile, and distribute reports, surveys, and informational materials.
• Maintain electronic and paper personnel records and files for HR.
• Maintain confidentiality of sensitive information.
• Utilize Frontline ATS to assist applicants and track applications.
• Prepare interview packets for administrators and committees.
• Notify applicants of employment decisions and maintain required documentation.
• Review new hire documentation and maintain tracking records.
• Assist with personnel transactions and distribution of documentation.
• Process background checks and LiveScan documentation.
• Assist with volunteer applications and identification requirements.
• Produce employee ID badges and coordinate with Operations.
• Complete employment verifications from outside agencies.
• Distribute information about local housing and resources for new employees.
• Support staff and applicants; respond to questions and resolve routine issues.
• Model professional, ethical, nondiscriminatory practices.
• Perform other duties as assigned by HR Director or Superintendent.

Skills

Strong communication

Attention to detail

Customer service

Microsoft Office

Google Suite

Education

Degree/diploma in related field

Tools

Frontline Applicant Tracking System

Excel

Word

Publisher

Google Suite

Job description

Northampton County Public Schools in Virginia seeks a Front Desk Administrative Assistant in Human Resources to serve as the Central Office receptionist and provide essential administrative support for the HR department.

You will manage visitor sign-in, phones, mail, scheduling, and confidential personnel records while upholding professional standards and confidentiality. Familiarity with Microsoft Office and Google Suite is required.