School District Payroll Specialist - Timely & Precise

Colonial School District; Harmonville (PA); On-site; USD 48,000 - 54,000; Full time

Job summary

Colonial School District is seeking a Payroll Specialist to manage accurate and timely processing of payroll for all district employees. The role reports to the Business Administrator and Financial Manager and involves payroll processing, reconciliation, reporting, and record maintenance.

Responsibilities include biweekly payroll processing for multiple staff groups, deductions management, tax filings, and audits.

Qualifications

• Associate’s or bachelor’s degree in accounting, business administration, or related field preferred.
• Minimum of three years payroll experience required; public school payroll experience preferred.
• Knowledge of Pennsylvania public school payroll practices and PSERS reporting preferred.
• Experience with computerized payroll systems; Skyward Business/Payroll experience preferred.
• Strong organizational, analytical, and communication skills with exceptional attention to detail.
• Proficiency in Microsoft Office, including Excel and Word.
• Public School District experience preferred.

Responsibilities

• Process biweekly payrolls for professional, support, administrative, substitute, and extracurricular staff.
• Calculate salaries, overtime, stipends, retroactive pay, deductions, unpaid leave, and termination pay.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Administer payroll deductions including taxes, PSERS, benefits, garnishments, and retirement contributions.
• Prepare payroll tax filings, reports, and audit documentation.
• Review collective bargaining agreements, salary schedules, and employment contracts to ensure accurate payroll processing.
• Respond to employee payroll inquiries and maintain strict confidentiality.
• Assist with payroll system maintenance, testing, and upgrades.

Skills

Payroll processing

Confidentiality

Analytical skills

Time management

Communication

Education

Associate degree in accounting/business

Bachelor’s degree in accounting/business

Tools

Skyward Business/Payroll

Microsoft Excel

Microsoft Word

Job description

Colonial School District is seeking a Payroll Specialist to manage accurate and timely processing of payroll for all district employees. The role reports to the Business Administrator and Financial Manager and involves payroll processing, reconciliation, reporting, and record maintenance.

Responsibilities include biweekly payroll processing for multiple staff groups, deductions management, tax filings, and audits.