Payroll Specialist

TrulyHired; Harmonville (PA); On-site; USD 55,000 - 70,000; Full time

Job summary

TrulyHired is seeking a Payroll Specialist to handle the accurate and timely processing of payroll for all District employees. Under the supervision of the Business Administrator and Financial Manager, this role performs payroll accounting work, including processing, reconciliation, reporting, and record maintenance.

Responsibilities include biweekly payrolls for professional, support, administrative, substitutes, and extracurricular staff; calculating salaries and deductions; maintaining

Qualifications

• Associate's or bachelor's degree in accounting, business administration, or related field preferred.
• Minimum of three years of payroll experience required; public school payroll experience preferred.
• Knowledge of Pennsylvania public school payroll practices and PSERS reporting preferred.
• Experience with computerized payroll systems; Skyward Business/Payroll experience preferred.
• Strong organizational, analytical, and communication skills with exceptional attention to detail.
• Proficiency in Microsoft Office, including Excel and Word.
• Ability to manage multiple deadlines and maintain confidentiality of sensitive information.
• Public School District experience preferred

Responsibilities

• Process biweekly payrolls for professional, support, administrative, substitute, and extracurricular staff.
• Calculate salaries, overtime, stipends, retroactive pay, deductions, unpaid leave, and termination pay.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Administer payroll deductions including taxes, PSERS, benefits, garnishments, and retirement contributions.
• Prepare payroll tax filings, reports, and audit documentation.
• Review collective bargaining agreements, salary schedules, and employment contracts to ensure accurate payroll processing.
• Respond to employee payroll inquiries and maintain strict confidentiality.
• Assist with payroll system maintenance, testing, and upgrades.

Skills

Organizational skills

Analytical skills

Communication skills

Confidentiality

Education

Associate's or Bachelor's degree in accounting or related field

Tools

Skyward Payroll

Excel

Job description

Job Description

Full-Time, 12 Month Position Located in the District Office

Availability- Immediately

General Description:

The Payroll Specialist is responsible for the accurate and timely processing of payroll for all District employees. Under the supervision of the Business Administrator and Financial Manager, this position performs highly responsible and confidential payroll accounting work, including payroll processing, reconciliation, reporting, and record maintenance.

Responsibilities

• Process biweekly payrolls for professional, support, administrative, substitute, and extracurricular staff.
  
• Calculate salaries, overtime, stipends, retroactive pay, deductions, unpaid leave, and termination pay.
  
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
  
• Administer payroll deductions including taxes, PSERS, benefits, garnishments, and retirement contributions.
  
• Prepare payroll tax filings, reports, and audit documentation.
  
• Review collective bargaining agreements, salary schedules, and employment contracts to ensure accurate payroll processing.
  
• Respond to employee payroll inquiries and maintain strict confidentiality.
  
• Assist with payroll system maintenance, testing, and upgrades.

Qualifications

• Associate's or bachelor's degree in accounting, business administration, or related field preferred.
  
• Minimum of three (3) years of payroll experience required; public school payroll experience preferred.
  
• Knowledge of Pennsylvania public school payroll practices and PSERS reporting preferred.
  
• Experience with computerized payroll systems; Skyward Business/Payroll experience preferred.
  
• Strong organizational, analytical, and communication skills with exceptional attention to detail.
  
• Proficiency in Microsoft Office, including Excel and Word.
  
• Ability to manage multiple deadlines and maintain confidentiality of sensitive information.
  
• Public School District experience preferred

Deadline: 9/13/2026