School District Payroll Specialist: Precision & Compliance

Carlisle Community School District; Carlisle (IA); On-site; USD 52,000 - 70,000; Full time

Job summary

Carlisle Community School District is seeking a District Payroll Specialist to manage payroll processing, ensure accurate coding and timely payments for district employees, and maintain payroll records.

The role requires knowledge of federal and state wage laws, collaboration with district staff, year-end reporting, and strong confidentiality, with proficiency in Microsoft Office and Payroll software.

Qualifications

• Two years of post-secondary education with coursework in business, math, accounting, bookkeeping or related area preferred.
• Knowledge of the school system structure, policies and procedures.
• Proficient computer skills including Microsoft Office and Google Drive.
• Ability to maintain a high level of confidentiality.
• Ability to work within a team setting with multiple contributors on projects.
• Strong organizational skills, detail oriented, and the ability to multitask.
• Willingness to learn and acquire new skills.
• Cleared criminal, child and adult abuse background checks.

Responsibilities

• Processes payroll information in accordance with employment agreements, assuring accurate coding and funds distribution for timely and accurate payment of district employees.
• Balance the monthly payroll.
• Assumes responsibility for knowledge of federal and state wages and hour law, and related regulations.
• Coordinates with other district personnel to establish and maintain employee contracts, federal and state tax forms, and direct deposit information.
• Prepares and distributes annual tax information (i.e. W-2 statements).
• Responds to requests for verification of employment.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Assists the business manager with fiscal year end and end of calendar year reports.
• Manages employee files, transcripts, and lane changes.
• Cooperates with the auditors retained by the district.
• Attends required training programs.
• Performs other duties as delegated by the Business Manager.

Skills

Confidentiality

Team collaboration

Multitasking

Attention to detail

Time management

Communication

Education

Two years of post-secondary education

Bachelor's degree preferred

Tools

Microsoft Office

Google Drive

Software Unlimited

TimeClock Plus

Aesop

Job description

Carlisle Community School District is seeking a District Payroll Specialist to manage payroll processing, ensure accurate coding and timely payments for district employees, and maintain payroll records.

The role requires knowledge of federal and state wage laws, collaboration with district staff, year-end reporting, and strong confidentiality, with proficiency in Microsoft Office and Payroll software.