District Payroll Specialist

Carlisle Community School District; Carlisle (IA); On-site; USD 52,000 - 70,000; Full time

Job summary

Carlisle Community School District is seeking a District Payroll Specialist to manage payroll processing, ensure accurate coding and timely payments for district employees, and maintain payroll records.

The role requires knowledge of federal and state wage laws, collaboration with district staff, year-end reporting, and strong confidentiality, with proficiency in Microsoft Office and Payroll software.

Qualifications

• Two years of post-secondary education with coursework in business, math, accounting, bookkeeping or related area preferred.
• Knowledge of the school system structure, policies and procedures.
• Proficient computer skills including Microsoft Office and Google Drive.
• Ability to maintain a high level of confidentiality.
• Ability to work within a team setting with multiple contributors on projects.
• Strong organizational skills, detail oriented, and the ability to multitask.
• Willingness to learn and acquire new skills.
• Cleared criminal, child and adult abuse background checks.

Responsibilities

• Processes payroll information in accordance with employment agreements, assuring accurate coding and funds distribution for timely and accurate payment of district employees.
• Balance the monthly payroll.
• Assumes responsibility for knowledge of federal and state wages and hour law, and related regulations.
• Coordinates with other district personnel to establish and maintain employee contracts, federal and state tax forms, and direct deposit information.
• Prepares and distributes annual tax information (i.e. W-2 statements).
• Responds to requests for verification of employment.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Assists the business manager with fiscal year end and end of calendar year reports.
• Manages employee files, transcripts, and lane changes.
• Cooperates with the auditors retained by the district.
• Attends required training programs.
• Performs other duties as delegated by the Business Manager.

Skills

Confidentiality

Team collaboration

Multitasking

Attention to detail

Time management

Communication

Education

Two years of post-secondary education

Bachelor's degree preferred

Tools

Microsoft Office

Google Drive

Software Unlimited

TimeClock Plus

Aesop

Job description

• Date Posted: 8/6/2026
• Location: Carlisle Community School District

CARLISLE COMMUNITY SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLE

District Payroll Specialist

REPORTS TO

School Business Official

REQUIRED QUALIFICATIONS

• Two years of post-secondary education with coursework in business, math, accounting, bookkeeping or other related area preferred
• Knowledge of the school system structure, policies and procedures
• Proficient computer skills to include, but not limited to, Microsoft Office & Google Drive
• Ability to maintain high level of confidentiality
• Ability to work within a team setting with multiple contributors on projects
• Strong organizational skills, detail oriented, and the ability to multitask
• Willingness to learn and acquire new skills
• Cleared criminal, child and adult abuse background checks

PREFERRED QUALIFICATIONS

• Bachelor's Degree preferred
• Payroll and/or Accounts Payable experience
• Experience in with Software Unlimited

ESSENTIAL FUNCTIONS

• Processes payroll information in accordance with established employment agreements, assuring accurate coding and funds distribution for timely and accurate payment of district employees
• Balance the monthly payroll
• Assumes responsibility for knowledge of federal and state wages and hour law, and related regulations
• Coordinates with other district personnel to establish and maintain employee contracts, federal and state tax forms, and direct deposit information
• Prepares and distributes annual tax information (i.e. W-2 statements)
• Responds to requests for verification of employment
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Assists the business manager with fiscal year end and end of calendar year reports
• Manages employee files, transcripts, and lane changes
• Cooperates with the auditors retained by the district
• Attends required training programs
• Performs other duties as delegated by the Business Manager

KNOWLEDGE, SKILLS & ABILITIES

• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators
• Organizational and time management skills
• Confidentiality
• Regular and reliable attendance
• Communicates effectively with others while maintaining a positive attitude
• Ability to report work verbally and in writing to Business Manager /Human Resource Director as required
• Ability to maintain confidentiality regarding school district financial and other information
• Proficient in the operation of general office equipment including, but not limited to, copy machines, printers, and telephones,
• Computers applications including word processing, database, and spreadsheet software
• Aptitude to learn and utilize advanced technology (TimeClock Plus, Aesop, Software Unlimited, etc.

PHYSICAL DEMANDS/ MENTAL DEMANDS/ ENVIRONMENTAL FACTORS

• Able to work with interruptions
• Able to stand/walk throughout the day
• Able to sit for periods of time
• Noise level may be quiet to loud
• Work may be indoors or out

TERMS OF EMPLOYMENT

• Wage and work year to be established by Administration
• Employment per Board Policies and Administrative Rules and regulations

EVALUATION

• Performance of this job will be evaluated in accordance with board policy
• Evaluation is the responsibility of the Business Manager.

Disclaimer:

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel in this position. These statements are not intended to limit or, in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.

It is the policy of the Carlisle Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact: Brandon Eighmy, Director of School Services Carlisle School Administrative Office, 430 School Street, Carlisle, IA 50047 515-989-3589, [e-mail] or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: [phone] FAX: [phone], TDD: [phone], Email: [e-mail]

Demonstrating Character, Service, and Excellence in Everything We Do.