School District Finance & AP Coordinator

New Fairfield Public Schools; New Fairfield (CT); On-site; USD 65,000 - 85,000; Full time

Job summary

New Fairfield Public Schools is seeking a Business Services Coordinator to manage accounts payable, vendor relations, and benefits administration in the Central Office of New Fairfield, CT. This full-time role starts immediately and reports to the Director of Business and Operations.

The ideal candidate will have a accounting/finance background, strong organizational skills, and proficiency with Office and financial systems, including 1099 reporting and benefits processes.

Qualifications

• Bachelor's degree in accounting, finance, business administration or related field.
• Experience in accounting, accounts payable, benefits administration, business operations, or related field preferred.
• Proficiency with Microsoft Office, Google Workspace, Excel, and financial or benefits administration systems.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and exercise sound judgment.
• Demonstrated ability to maintain confidentiality and handle sensitive financial and employee information.

Responsibilities

• Administer accounts payable functions, including purchase orders, invoices, payments, vendor records, reimbursements and related documentation.
• Review invoices and supporting documentation for accuracy, appropriate authorization, coding, and availability of funds.
• Process accounts payable transactions accurately and in a timely manner.
• Maintain accurate accounts payable records, including vendor files, purchase orders, invoices, and paid invoice files.
• Review and reconcile financial transactions and assist with monitoring expenditures and budget availability.
• Respond to vendor and district staff inquiries regarding invoices, payments, and related financial matters.
• Provide guidance to district staff regarding purchase order procedures and related financial processes.
• Responsible for annual 1099 reporting and other required financial reporting.
• Collaborate with the Business Office and district departments to promote accurate, efficient, and consistent financial processes.
• Maintain accurate and confidential financial records and documentation.
• Utilize financial and technology systems to maintain accurate records and improve workflow and efficiency.
• During onboarding, assist human resources with employee benefits processes via Employee Navigator and other benefits systems.
• Manage 1095-C reporting.
• Provide employees with general information regarding benefit plans, eligibility, enrollment, and related processes.
• Coordinate administrative responsibilities related to workers' compensation.
• Perform other duties as assigned by the Director of Business and Operations or Superintendent.

Skills

Microsoft Office

Google Workspace

Excel

Financial systems

Benefits administration

Education

Bachelor's degree in accounting, finance, business administration or related field

Tools

Employee Navigator

Job description

New Fairfield Public Schools is seeking a Business Services Coordinator to manage accounts payable, vendor relations, and benefits administration in the Central Office of New Fairfield, CT. This full-time role starts immediately and reports to the Director of Business and Operations.

The ideal candidate will have a accounting/finance background, strong organizational skills, and proficiency with Office and financial systems, including 1099 reporting and benefits processes.