School Data Clerk

Fulton County Schools; Atlanta (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Fulton County Schools seeks a detail-oriented data clerk to support the maintenance, updating and monitoring of student records. The role involves ensuring confidentiality, handling scheduling data, and supporting school staff with access to accurate information.

Responsibilities include entering enrollment and demographic changes, updating schedules, running queries, generating reports, and training clerical staff on accessing student data.

Qualifications

• High School Diploma or GED or higher.
• Minimum 2 years clerical/secretarial experience.
• Experience in data processing preferred.
• Proficient in Microsoft Suite with typing speed goals.

Responsibilities

• Maintains confidentiality and security of student and staff information.
• Enters student entry/leave data daily and updates demographics.
• Updates schedules, adds/drops students, and manages class rosters.
• Runs queries and prints reports for administrators as needed.
• Provides training and support to clerical staff on data access procedures.

Skills

Microsoft Office

Data entry

Confidentiality

Job description

Summary

Provides assistance and support in the maintenance structure and processing of data necessary to facilitate proper scheduling, updating, and monitoring of student records

Essential Duties

• Ensures confidentiality and security of all student and staff information maintained in student information systems
• Reports any breach of security to Student Information Office
• Coordinates procedures for issuance of SASIxp, eSchoolPlus and Encore, and IntegradePro user IDs and passwords; Reissues passwords when security has been compromised
• Enters student “entry” and “leave” data daily and updates demographic data as changes are presented
• Enters student schedules, adding/dropping students in appropriate sections for all classes after master schedules have been developed by the administration
• Imports Georgia testing identifiers on a regular basis to ensure assignment for each student
• Works closely with leadership and data reporting core team members to ensure accuracy on all state and federal reporting based on Department of Education guidelines
• Ensures accuracy and integrity of students/staff data through the use of various queries and edit reports by continually editing and updating data
• Creates and runs queries and creates/prints various reports for school use as requested by administrators
• Provides training and support for school clerical staff on accessing/updating student information, locating students using student schedules, and student check-in/out procedures
• Provides training and support to clinic workers for maintaining health/emergency data
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent or higher

Certification/Licensure

None required

Experience Qualifications

Minimum 2 years clerical/secretarial experience required; Experience in data processing preferred

Knowledge/Skills/Abilities

• Ability to handle minor student problems and work with students, parents and staff members
• Must be Proficient (70%) in Microsoft Suite, including a minimum of 5000 keystrokes required; 7000+ keystrokes preferred
• Knowledge of basic office procedures
• Ability to handle confidential information
• Ability to compose and compile correspondence from a variety of sources
• Must be able to work effectively with District and school personnel, parents, and students
• Ability to work with minimal supervision
• Must be detailed and task oriented
• Excellent organizational skills and customer service skills
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment
• May have to lift up to 10 lbs