School Data Specialist II

Vets Hired; Norfolk (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

Vets Hired in Norfolk, VA seeks a School Data Specialist II to manage student records, enrollment, transcripts, schedules, and attendance while ensuring accuracy and confidentiality.

You will support daily office operations, communicate with students, families, and staff, and operate student information systems using MS Office and Google Workspace.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of office clerical experience, preferably in a school.
• Experience with student record management and administrative support.
• Proficient in Microsoft Office, Google Workspace, and student information systems.
• Strong organization, communication, and multitasking skills.
• Ability to maintain confidentiality and comply with data regulations.
• Ability to work with students, families, staff, and the public.

Responsibilities

• Register students, process withdrawals, and manage enrollment records.
• Maintain student records, transcripts, schedules, grades, and attendance information.
• Process student accounting and attendance data accurately.
• Prepare, update, and maintain computerized student records and reports.
• Manage student forms, cumulative files, identification badges, and email accounts.
• Perform clerical and administrative duties to support school administration and staff.
• File and maintain documents according to established procedures.
• Operate Microsoft Office, Google Workspace, and student information systems.
• Handle student data reporting while ensuring confidentiality and compliance with applicable laws.
• Communicate effectively with students, families, staff, and the public.
• Serve as backup support for other office staff as needed.
• Maintain organized records and meet deadlines while handling multiple priorities.

Skills

Office clerical experience

Organizational skills

Communication skills

Customer service

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Student information systems

Job description

Job Summary

The School Data Specialist II provides administrative and data management support for school operations by maintaining student records, processing attendance, scheduling, enrollment, transcripts, and other student information. The role ensures accurate data reporting, maintains confidentiality, supports school administration, and assists with daily office operations.

Key Responsibilities:

• Register students, process withdrawals, and manage student enrollment records.
• Maintain student records, transcripts, schedules, grades, and attendance information.
• Process student accounting and attendance data accurately.
• Prepare, update, and maintain computerized student records and reports.
• Manage student forms, cumulative files, identification badges, and email accounts.
• Perform clerical and administrative duties to support school administration and staff.
• File and maintain documents according to established procedures.
• Operate Microsoft Office, Google Workspace, and student information systems.
• Handle student data reporting while ensuring confidentiality and compliance with applicable laws.
• Communicate effectively with students, families, staff, and the public.
• Serve as backup support for other office staff as needed.
• Maintain organized records and meet deadlines while handling multiple priorities.

Requirements:

• High school diploma or equivalent.
• At least 2 years of office clerical experience, preferably in a school environment.
• Knowledge of office procedures, student record management, and administrative support.
• Proficiency with Microsoft Office, Google Workspace, and computerized record systems.
• Strong organizational, communication, customer service, and multitasking skills.
• Ability to maintain confidentiality and comply with student data regulations.
• Ability to establish positive working relationships with students, families, staff, and the public.