School Business Administrator

Spencer-East Brookfield Regional School District; Spencer (MA); On-site; USD 100,000 - 130,000; Full time

Job summary

Spencer-East Brookfield Regional School District District Office in Spencer, MA seeks a School Business Administrator to lead financial operations, budgeting, procurement, and compliance for the regional district.

The role reports to the Superintendent, supervises business office staff, and serves as a key advisor on finance, facilities, and administrative technology, with responsibility for grants, audits, and DESE reporting.

Qualifications

• Bachelor's degree in finance-related field required.
• Master's degree in accounting/finance preferred.
• Licensed with DESE as MA School Business Administrator; three years in school finance preferred.

Responsibilities

• Oversee budget development and general ledger management; prepare fiscal reports.
• Supervise payroll, accounts payable, and procurement.
• Coordinate with Superintendent and School Committee on financial planning and district goals.
• Ensure compliance with state/federal laws governing budgeting and finance.
• Serve as procurement officer and liaison during audits.

Skills

Interpersonal skills

Communication skills

Analytical skills

Attention to detail

Independent and collaborative work

Adaptability to change

Public procurement knowledge

Education

Bachelor's degree in finance-related field

Master's degree in accounting/finance preferred

Tools

Excel

Google Workspace

School ERP Pro (Tyler Technologies)

PowerSchool

Job description

Spencer-East Brookfield Regional School District District Office - Spencer, Massachusetts Open in Google Maps

School Business Administrator

Spencer-East Brookfield Regional School District District Office - Spencer, Massachusetts Open in Google Maps

Job Details

Job ID: 5930534

Application Deadline: Posted until filled

Posted: Sep 17, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

The Business Administrator supervises and evaluates Business Office Staff, including payroll, benefits, accounts payable, transportation, Supervisor of Buildings and Grounds, and Food Service Director, with shared responsibility for supervision and evaluation of technology staff.

The School Business Administrator is the chief financial executive of the regional school district and as such serves as the principal advisor to the Superintendent of Schools in matters related to finance, budget, and procurement. The School Business Administrator provides leadership for the following: financial management, facilities, administrative management of office systems and procedures, food service management, administrative technology management, and transportation management. As a member of the leadership team, the School Business Administrator provides information and services as a resource to others, especially regarding all changes to the laws and regulations pertaining to school finance.

RESPONSIBILITIES AND ESSENTIAL FUNCTIONS include but are not limited to:

• Supports all aspects of the school department's fiscal operations including budget development and entry, creation and management of the general ledger chart of accounts, fiscal analysis and reporting (local, state and federal)
• Creates all grant and special funds/accounts in the School ERP Pro financial software system
• Supervises and monitors payroll records and disbursement and develops payroll forecasts
• Monitors and signs all purchase orders to determine correctness of information, available funds and account information
• Approves all invoices for payment
• Assumes responsibility for the internal management and administration of the district’s finances, including budgeting, budget transfers and adjustments, purchasing, accounting and payroll functions, in accordance with School Committee policy, state and federal laws and regulations
• Develops, in conjunction with the Superintendent, building administrators and department managers, the annual operational budget for the district, and participates in presenting that budget to the School Committee and the public
• Works directly with the school principals and central office administrators in all matters pertaining to the business aspects of the school system
• Holds school principals accountable for school site budgets
• Supports the Superintendent in advising and/or monitoring collective bargaining negotiations and contracts with respect to estimated costs and budget implications
• Advises the Superintendent on the development of district goals to address budget and related financial/business operations
• Provides the School Committee, Superintendent, and other management staff with appropriate financial information to assist in the decision-making process, including collective bargaining
• Ensures the District's compliance with applicable local, state, and federal laws and regulations governing budgeting, finance. and accounting
• Assists in training all business office personnel
• Attends all School Committee meetings, Town Meetings, and other meetings as requested
• Serves as the district's procurement officer
• Assists and responds to District auditors during periodic and comprehensive fiscal audits
• Supervises fiscal management control and auditing of all federal and state grants, revolving accounts, gift accounts and student activity accounts
• Performs all financial reporting requirements with the Department of Elementary and Secondary Education (DESE) officials regarding End of Year Report data
• Completes all DESE audits and financial requirements for the School Nutrition Program
• Works with the Food Service Director to provide support and direction with regards to the district food service program
• Works with the Supervisor of Buildings and Grounds to coordinate facility management and provide support related to school operations including facility and capital improvement projects
• Supervises all aspects of procurement including: all bid documents, notice and instructions to bidders, specification development, analysis and recommendations for bid awards and contracts under M.G.L., Chapter 30B
• Adheres to the adopted policies of the Spencer-East Brookfield Regional School District
• Performs other duties and responsibilities as assigned by the Superintendent of Schools

Position Type: Full-time

Salary: $100,000 to $130,000 Per Year

Job Categories:

Administration > Business/Finance

Job Requirements

QUALIFICATIONS:

• Bachelor's degree in a finance-related field required, Master's Degree in an accounting/finance field preferred.
• Licensed with DESE as a Massachusetts School Business Administrator and a minimum of three years of experience in school finance.
• MCPPO (Massachusetts Certified Public Procurement Official) Designation Preferred
• Exemplary computer skills, including the ability to manage and create formula-driven Excel spreadsheets/charts, knowledge of multi-use financial applications, and strong experience with most applications of Google Workspace.
• Experience with and a working knowledge of School ERP Pro (Tyler Technologies) financial software and PowerSchool student Information System.
• Strong interpersonal skills, and excellent written and oral communication skills, for the purpose of evaluating situations, solving problems, and/or resolving conflicts.
• Accuracy, attention to detail, and analytical skills.
• Ability to recognize and resolve discrepancies with minimal assistance.
• Ability to work both independently and collaboratively as a team member to prioritize needs and meet deadlines.
• Sound judgment in handling confidential and sensitive student and employee information.
• Demonstrated willingness to adjust to the changing needs of the school department, with the flexibility to meet those needs.
• Understanding of the organizational and operational needs of a regional public school system.
• Knowledge of and experience in personnel administration, municipal finance, regional school finance, public school food services, school transportation, and building operations.
• Understanding of Massachusetts General Laws relating to school business practices, school personnel, school building assistance, and the Massachusetts procurement laws.
• Such alternatives to the above qualifications as the Superintendent of Schools may find appropriate and acceptable

TERMS OF EMPLOYMENT:

Full time 8 AM to 4 PM with evening meetings as required

EVALUATION:

Formal evaluations will be performed annually by the Superintendent of Schools, with input from stakeholders including administrators, faculty, staff, and the School Committee

• At least 3 year(s) of relevant experience preferred.
• Master degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Gary Suter , Business Manager
• 306 Main Street
• Spencer, Massachusetts 01562
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]