Bookkeeper

Young World Physical Education

Hillsborough (NC)

On-site

USD 40,000 - 50,000

Full time

14 days+

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Job summary

Young World Physical Education is seeking a Bookkeeper for Hillsborough Elementary School in North Carolina. This role involves maintaining financial records, reconciliations, and supporting school budgets. Ideal candidates have experience in bookkeeping and are effective communicators.

Applicants should have a high school diploma with training in bookkeeping, along with the ability to follow detailed instructions. The position is full-time, requiring adherence to school policies while working with OCS staff and the public.

Qualifications

Two years of experience in secretarial and/or bookkeeping work.
Experience working with computer spreadsheets.
Ability to understand and follow oral and written directions.

Responsibilities

Maintain a systematic set of records of all financial transactions.
Reconcile checked transactions with bank statements.
Prepare all payroll records for monthly and semi-monthly payrolls.

Skills

Advanced knowledge of accounting procedures and budget analysis

Advanced ability to create computer spreadsheets and reports

Thorough knowledge of bookkeeping terminology, methods, procedures, and equipment

Ability to establish and maintain effective working relationships

Education

High School Diploma with additional credit hours in bookkeeping skills

Associate’s Degree or Vocational Training in Accounting or related area

Job description

Bookkeeper

Orange County Schools 329 – Hillsborough Elementary School – Hillsborough, North Carolina

Job Details

Job ID: 5806997

Application Deadline: Posted until filled

Posted: Jun 29, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION TITLE

Bookkeeper

SCHOOL/DEPARTMENT

Assigned school

SALARY

Salary Grade 59 – Elementary School

Salary Grade 61 – Middle School

Salary Grade 63 – High School

Plus supplement

FLSA STATUS

Non-exempt

REPORTS TO

Chief Finance Officer and School Principal

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

NUMBER OF MONTHS PER YEAR

POSITION PURPOSE:

The School Bookkeeper is responsible for financial accounting and specialized clerical work, including the presentation of the financial position of the school through clerical maintenance, processing of records and documents, and the appropriate training of staff, as necessary.

Minimum Qualifications

Knowledge, Skills, and Abilities

Advanced knowledge of accounting procedures and budget analysis
Advanced ability to create computer spreadsheets and reports
Thorough knowledge of bookkeeping terminology, methods, procedures, and equipment
Thorough knowledge of standard office procedures, practices, and equipment
General knowledge of accounting principles and related data processing equipment
Ability to understand and follow oral and written directions
Ability to establish and follow detailed work procedures
Ability to post accounts and perform mathematical computations with speed and accuracy
Advanced skill in using a variety of office machines and computer equipment, along with some typing ability
Ability to establish and maintain effective working relationships with associates

Education, Training, and Experience

High School Diploma with additional credit hours and/or training in bookkeeping skills
Two (2) years of experience in performing secretarial and/or bookkeeping work
Experience working with computer spreadsheets
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities.

Preferred Qualifications

Associate’s Degree or Vocational Training from an accredited institution in Accounting, Bookkeeping, Finance, or other related area
Three (3) to five (5) years of experience serving as a bookkeeper and/or secretary in a public school setting
Must possess a valid driver’s license issued by the NC Department of Motor Vehicles

Essential Duties and Responsibilities

Carry out the job of school treasurer with integrity and the highest ethical standards;
Maintain a complete and systematic set of records of all financial transactions of the school.
Record details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.
Summarize and balance entries recorded in individual journals and ledgers, and transfer data as appropriate.
Trace errors and record adjustments to correct charges or credits posted to incorrect accounts.
Keep a complete record of all amounts of money, following the form and detail prescribed by the Chief Finance Officer
Reconcile canceled checks with bank statements and verify bank balance with statements.
Prepare all payroll records for monthly and semi-monthly payrolls, including the appropriate notice for FMLA or other leave options;
Maintain financial records and complete monthly reports for Finance.
Complete all bank deposits of school monies;
Responsible for the school’s accounts receivable and accounts payable.
Ensure adherence to all OCS policies and administrative directives governing fiscal matters
Attend all professional development/training as prescribed by the Principal and/or OCS Chief Finance Officer to convey and/or gather info required for performing job duties.
Respond to inquiries and provide direction to staff and administration regarding financial policies and procedures. e.g., implementation of new software such as timekeeper, process changes for submitting staff development and employee reimbursements);
Maintain functional familiarity with accounting and HR applications necessary to complete the job requirements, e.g., timekeeper, LINQ, School Funds online, AESOP,
Perform other duties as may be assigned by the Principal.
Maintain records of all field trips
Prepare Fiscal Notes for the Chief Finance Officer and maintain contract logs
Maintain current W-9 information and report this list yearly to the school system Finance Office.
Check each student's withdrawal for lost or damaged books or any outstanding obligations and sign each withdrawal.
Maintain the Unclaimed Property report for the school system Finance Office.
Maintain long-distance and fax logs and track calls on the monthly report.
Perform other work as assigned by the Principal or the Chief Finance Officer

Working Conditions

Physical Demands

Work is considered light physical work requiring the exertion of up to 20 pounds of force.

Work Environment

Employees in this position are required to work in indoor and outdoor environments and come into direct contact with OCS staff, students, and the public.

Contact Information