Bookkeeper V, Middle School (425D) [198]

Cobb County School District; Kennesaw (GA); On-site; USD 28,000 - 44,000; Full time

Job summary

The Cobb County School District is seeking a Bookkeeper V for a middle school to maintain financial transactions and records in accordance with district procedures.

This full-time, on-site role requires strong attention to detail, solid Excel skills, and experience in bookkeeping. You will report to the Principal and support budget activities and school finances.

Qualifications

• High School Diploma or GED required.
• 3-5 years’ financial or bookkeeping experience preferred.
• Written and oral communication; computer skills (Excel); accounting.

Responsibilities

• Demonstrates prompt and regular attendance.
• Maintains all financial transactions and records in accordance with district procedures and policies.
• Collects funds from students, parents, staff, and community organizations; processes deposits and posts receipts to the local school accounting program.
• Ensures deposits are secured and assists with armored car pickups; performs daily verification of deposits and disbursements.
• Reconciles online student activity payments.
• Verifies vendor invoices and ensures timely payments per terms.
• Routes purchase requests with documentation for Principal approval; verifies funds before processing orders.
• Processes approved monthly purchase card transactions and all orders (online and purchase orders).
• Submits monthly financial reports and district payments to central office by deadlines.
• Ensures District contracts are completed for services; assists with budget development.
• Works with backup Bookkeeper to cover duties when absent; mentors temporary staff.

Skills

Written and oral communication

Excel

Accounting

Education

High School Diploma or GED

Tools

Excel

Job description

POSITION TITLE: Bookkeeper V, Middle School JOB CODE: 425D DIVISION: Leadership SALARY SCHEDULE: Local School Clerical DEPARTMENT: Leadership WORK DAYS: 198 REPORTS TO: Principal PAY GRADE: Rank V (NC55) FLSA: Non-Exempt PAY FREQUENCY: Monthly PRIMARY FUNCTION: Maintains financial transactions and records for the local middle school.

REQUIREMENTS

• 1. Educational Level: High School Diploma or GED required
• 2. Certification/License Required: None
• 3.

Experience

• 3-5 years’ financial or bookkeeping experience preferred
• 4. Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• 5. Knowledge, Skills, & Abilities: Written and oral communication; computer skills (Excel); accounting The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

ESSENTIAL DUTIES

• 1. Demonstrates prompt and regular attendance.
• 2. Maintains all financial transactions and records in accordance with the Local School Accounting Standard Operating Procedures manual, Local School Accounting Chart of Accounts, Financial Services online Bookkeeper modules, and CCSD Board Policies and Administrative Rules.
• 3. Collects funds from students, parents, staff, community organizations, individuals and student support organizations; collects funds for school clubs; processes all school money and prepares deposits; posts all receipts and disbursements to the local school accounting program.
• 4. Ensures prepared deposits are properly secured in the primary school safe; assists with scheduled armored car pickups; follows procedures and processes required documentation regarding primary school safe. Performs daily verification of deposits and disbursements to school’s bank account.
• 5. Reconciles online student activity payments.
• 6. Verifies vendor invoices and resolves any discrepancies. Ensures invoices are paid in accordance with the terms of payment.
• 7. Routes all purchase requests with attached supporting documentation to the Principal for approval. Verifies funds are available for all purchase requests and check requests prior to processing orders and payments.
• 8. Processes and posts approved monthly purchase card transactions; processes all approved orders, including online orders and purchase orders.
• 9. Submits monthly financial reports and District payments to the appropriate central office department by the required deadline.
• 10. Ensures District Performance Contracts are completed and processed for services provided to the local school.
• 11. Assists Principal with budget development.
• 12. Works with the backup Bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties in the absence of the school Bookkeeper.
• 13. Mentors Temporary Support Bookkeepers as needed.
• 14. Performs other duties as assigned by appropriate administrator. Access Salary Schedules