School Bookkeeper: Budget & Payroll Specialist

Chapel Hill-Carrboro City Schools; Hillsborough (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Chapel Hill-Carrboro City Schools is seeking a Bookkeeper to support budget and financial functions, including payroll processing. The role requires meticulous record-keeping, daily deposits, and coordination with school administration.

You will balance funds, manage procurement records, and assist auditors while maintaining confidentiality. A 12-month work schedule and collaboration with the Principal and Assistant Finance Officer are part of the scope.

Qualifications

• High school diploma or GED.
• Detail-oriented with exceptional organizational skills.
• Strong analytical and problem-solving abilities.
• Multi-task to meet deadlines for school admin and central office.
• Preferred experience in bookkeeping, accounting, or related field.
• Basic knowledge of GAAP and FLSA preferred.
• Experience with accounting/payroll software and office tools (MS Office, Google apps).
• Effective written and verbal communication.

Responsibilities

• Verify, balance, and record funds collected; prepare deposits daily.
• Complete monthly bank reconciliations and maintain ledgers.
• Maintain school account files and digital records.
• Process timesheet updates and payroll entries for biweekly/monthly staff.
• Process purchase requisitions, POs, receipts, and payments.
• Maintain procurement card records and monthly reconciliations.
• Assist external/internal audits and implement corrective actions.
• Collaborate with administration to develop and update budgets.

Skills

Detail-oriented

Organizational skills

Analytical thinking

Problem-solving

Multi-tasking

Communication (written and verbal)

Time management

Budgeting

Education

High school diploma/GED

Tools

LINQ

ERP software

Microsoft Office (Word/Excel)

Google Drive/Docs/Sheets

Frontline sub management system

Job description

Chapel Hill-Carrboro City Schools is seeking a Bookkeeper to support budget and financial functions, including payroll processing. The role requires meticulous record-keeping, daily deposits, and coordination with school administration.

You will balance funds, manage procurement records, and assist auditors while maintaining confidentiality. A 12-month work schedule and collaboration with the Principal and Assistant Finance Officer are part of the scope.