Elementary Attendance & Records Coordinator

Charles County Public Schools; Northern (KY); Hybrid; USD 35,000 - 50,000; Full time

Job summary

Charles County Public Schools seeks an administrative candidate to maintain pupil records, manage registrations and transfer files, and ensure immunization compliance. The role requires accurate data handling and strong communication with families and staff.

The position supports bus routing, emergency information, mail distribution, and daily office tasks with a focus on reliability and collaboration during the school year.

Qualifications

• Experience maintaining pupil records and generating attendance reports.
• Ability to manage new pupil registrations and transfer records.
• Knowledge of immunization reporting compliance.
• Experience maintaining bus routes and related information for students.
• Strong oral and written communication skills.
• Ability to work with staff, parents and visitors professionally.

Responsibilities

• Prepares and maintains all pupil records and related reports; contacts parents on attendance policies.
• Registers new pupils and handles prior records requests and transfers.
• Follows immunization requirements and prepares Immunization Reports.
• Maintains bus routes and ECOTRAN data for new students.
• Maintains emergency cards and information files for all students.
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc.
• Answers inquiries from students, parents, staff and visitors.
• Receives and sorts mail and messages for staff.
• Supervises sales and collections for fund raisers.
• Performs related duties as assigned by the school principal.

Skills

Demonstrated aptitude

Data compilation

Office practices

Multitasking

Oral and written communication

Collaboration and independence

Education

High School Diploma

Tools

ECOTRAN reporting

Job description

Charles County Public Schools seeks an administrative candidate to maintain pupil records, manage registrations and transfer files, and ensure immunization compliance. The role requires accurate data handling and strong communication with families and staff.

The position supports bus routing, emergency information, mail distribution, and daily office tasks with a focus on reliability and collaboration during the school year.