School Administrative Associate I

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 43,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid sick leave

Tuition reimbursement

Professional development

Virginia Retirement System

Job summary

Virginia Beach City Public Schools is seeking a dedicated clerical assistant to support the principal and school staff. The role includes receptionist duties, filing, and handling attendance and payroll records for the elementary level.

The position emphasizes accuracy, organization, and timely communication with students, staff, and visitors. A high school diploma or GED is required, with prior clerical experience in a school setting preferred.

Qualifications

• High school diploma or GED required.
• Considerable clerical experience preferred, especially in a school setting.
• Proficiency with standard office software and filing systems.

Responsibilities

• Provide primary clerical support to Principal and staff; act as school receptionist and telephone operator.
• Prepare and maintain files, records, attendance and payroll records as needed.
• Handle visitor passes, mail distribution, and scheduling of substitutes.

Skills

Office administration

Reception/telephone

Record keeping

Education

High school diploma or GED

Tools

Typing

Data entry

Job description

General Responsibilities

The position is responsible for serving as clerical support to an elementary or middle school principal.

• Serve as primary clerical support to the Principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issues purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Essential Tasks

• Serve as primary clerical support to the Principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issues purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Knowledge, Skills And Abilities

Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.

Education And Experience

Required: High school diploma or GED. Considerable experience in clerical work, preferably in a school setting.

Preferred: Various courses in business, keyboarding, data processing, and bookkeeping.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Regular and reliable attendance is an essential function of this position.

Full Time or Part Time?

Full Time

Job Information

Hourly-rate range: $20.66-$30.14

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U11

FTE 1.000

Start Date 2026-2027 School Yr

Hourly-rate range: $20.66-$30.14

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U11