Office Associate II (12 Month)

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System

Job summary

Virginia Beach City Public Schools is seeking a full-time clerical support staff member to handle a range of office duties, including answering phones, typing, filing, and preparing routine documents for staff and public programs.

The role requires strong English skills, familiarity with word processing and spreadsheets, and the ability to communicate professionally with staff, parents, and external partners.

Qualifications

• Strong knowledge of business English and spelling.
• Ability to communicate courteously with the general public and staff.
• Experience with word processing and spreadsheet software.
• High school diploma or GED plus clerical experience or advanced certificate/degree.

Responsibilities

• Answer the telephone, take messages and distribute mail.
• Type correspondence and reports for staff and as needed.
• Compose routine correspondence.
• Update and design pamphlets.
• Maintain confidential files.

Skills

Business English

Customer service

Word processing

Spreadsheets

PC literacy

Education

High School Diploma or GED

Clerical experience or advanced certificate/degree

Job description

General Responsibilities

The clerical support position utilizes various software programs, typing, filing and other tools to complete office assignments.

• Answer the telephone, take messages and distribute mail.
• Type correspondence and reports for staff and as needed.
• Compose routine correspondence.
• Update and design pamphlets.
• Type Curriculum and Program Guides.
• Order supplies and coordinate printing needs.
• Communicate with school staff, parents, and personnel from other departments or agencies.
• Perform related work as required.

General Responsibilities

The clerical support position utilizes various software programs, typing, filing and other tools to complete office assignments.

• Answer the telephone, take messages and distribute mail.
• Type correspondence and reports for staff and as needed.
• Compose routine correspondence.
• Update and design pamphlets.
• Maintain confidential files.
• Type Curriculum and Program Guides.
• Order supplies and coordinate printing needs.
• Communicate with school staff, parents, and personnel from other departments or agencies.
• Perform related work as required.

Essential Tasks

• Answer the telephone, take messages and distribute mail.
• Type correspondence and reports for staff and as needed.
• Compose routine correspondence.
• Update and design pamphlets.
• Maintain confidential files.
• Type Curriculum and Program Guides.
• Order supplies and coordinate printing needs.
• Communicate with school staff, parents, and personnel from other departments or agencies.
• Perform related work as required.

Knowledge, Skills And Abilities

Thorough knowledge of business English and spelling; ability to work well with a wide variety of people; ability to answer inquiries and assist the general public in a courteous manner; excellent knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications; ability to understand complex oral and written instructions.

Required

Education and Experience

High School Diploma or GED.

Considerable clerical experience or an advanced clerical training certificate/degree.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking,standing, bending,stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Regular and reliable attendance is an essential function of this position.

Full Time or Part Time? Full Time

Salary Range: From/To

Hourly rate range: $17.99-$26.24

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U09

FTE 1.000

Start Date 2026-2027 School Yr

Additional Job Information

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Hourly rate range: $17.99-$26.24

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U09