School Admin & Treasurer: Front Office Leader

Applitrack; United States; On-site; USD 36,000 - 64,000; Full time

Job summary

Trailside Elementary is seeking a dedicated School Administrative Assistant / Treasurer to support the front office and manage treasurer duties. This full-time, benefits-eligible role will be the first point of contact for visitors and responsible for coordinating daily administrative functions and related fiscal tasks.

The position includes managing student records, coordinating substitutes, payroll-related timing, and maintaining the school’s website and communications.

Responsibilities

• Serve as first point of contact to students/families by greeting visitors, answering phones, responding to inquiries and providing school tours when necessary.
• Perform office routines in a fast paced, productive school office.
• Maintain student permanent records, absence affidavits and report card records as required by the state.
• Coordinate and arrange building substitutes with Subcoordinator and absence management.
• Review and monitor staff timesheets for compliance and payroll submission.
• Perform treasurer duties: track budget, balance statements, collect monies, write checks and compile reports.
• Enter purchase requisitions into PO system and track orders through delivery and payment.
• Maintain elementary homepage/website with daily announcements.
• Coordinate distribution of communications and e-communiques.
• Work on special projects and community outreach as directed.
• Provide administrative support to building administration.
• Serve on school safety team including evacuations and ensuring materials and supplies are available.

Job description

Trailside Elementary is seeking a dedicated School Administrative Assistant / Treasurer to support the front office and manage treasurer duties. This full-time, benefits-eligible role will be the first point of contact for visitors and responsible for coordinating daily administrative functions and related fiscal tasks.

The position includes managing student records, coordinating substitutes, payroll-related timing, and maintaining the school’s website and communications.