School Administrative Assistant - Prairie Middle School

Cherry Creek School District; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Cherry Creek School District is seeking a School Administrative Assistant to provide clerical and administrative support under the direction of the School Assistant Principal. The role involves handling receptionist duties, scheduling, correspondence, and report preparation to help keep the school office running smoothly.

Responsibilities include greeting visitors, managing calendars, drafting letters, compiling reports, maintaining files, ordering supplies, and performing other duties as

Qualifications

• Criminal background check and fingerprinting required.
• High School Equivalency (HSE) diploma.
• Two years of administrative assistant/clerical or related experience.
• Intermediate knowledge of typical office equipment.
• Intermediate knowledge of Microsoft Office.
• Intermediate verbal and written communication skills.
• Ability to work independently and with others.

Responsibilities

• Greet and welcome visitors; answer and screen calls and assist staff, students, parents, and community members.
• Schedule meetings and appointments; prepare agendas, reserve facilities, and record minutes.
• Draft and type letters, memorandums, and routine correspondence.
• Conduct research and compile/statistical reports.
• Organize and maintain file systems and records.
• Operate word processing equipment to create and revise documents.
• Process incoming/outgoing mail and emails; coordinate travel as needed.
• Order and maintain supplies; monitor basic department budget when required.
• Perform other duties as assigned.

Skills

Greet visitors

Schedule meetings

Draft letters

Research and reports

Office etiquette

Interpersonal skills

Verbal and written communication

Organization

Calendar management

Team collaboration

Education

High School Equivalency (HSE) diploma

Tools

Microsoft Office

Job description

Job Title

School Administrative Assistant

FLSA Exemption Status

Non-Exempt

Classification Group

Educational Office Professionals

Supervising Position

School Assistant Principal

Pay Plan

Educational Support Personnel

Pay Range

Range 08

Last Updated

12/16/2025

Pay Information

Pay Information

Benefits Information

Benefits Information

Job Summary

Under the direction of a School Assistant Principal, perform a variety of clerical and administrative tasks and may provide functional guidance to clerical employees. May compile special periodic reports and compose non-routine correspondence. Typically involve some project work. Work on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.

Essential duties and responsibilities

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Task Descriptions

• 1. Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. Daily 20%
• 2. Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. Daily 20%
• 3. Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed. Daily 15%
• 4. Conduct research and compile and type statistical reports. Daily 15%
• 5. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records. Daily 10%
• 6. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Daily 5%
• 7. Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. Daily 5%
• 8. Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. May complete basic monitoring of a department budget. Weekly 5%
• 9. Perform other duties as assigned or requested. Daily 5%

Reporting relationships

This job has no direct supervisory responsibilities.

Minimum qualifications

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Two (2) years of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
• Intermediate knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Intermediate knowledge of common office application software
• Intermediate knowledge of Microsoft Office
• Intermediate interpersonal relations skills
• Intermediate verbal and written communication skills
• Intermediate organizational skills
• Ability to operate common office equipment
• Ability to work alone and with others
• Ability to write routine reports and correspondence
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Physical requirements and working conditions

The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Works both indoors and outdoors
• Typically a moderate noise level
• Work location is subject to change to meet the requirements of the organization
• Sedentary work
• Frequent bending and reaching
• Occasional lifting, pulling, and pushing
• Occasional standing and walking
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Visual concentration and depth perception
• Eye/hand coordination (e.g., typing, ten key)
• Speaking and hearing
• Concentrated reading/writing/mathematics
• Exposure to outdoor weather conditions
• Normal school district environment

Desired qualifications

Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Education and/or training beyond high school
• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement